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' ProfessloiW Qemrak Engineering-: G.00sultant RFQ No. G& t2- 02 r Page 2 � to go for a night walk safely and yet be low intensity so that it does not become intrusive to the residences. A lighting analysis will be prepared to determine the intensity and type of lighting required. We will work closely with the City and the residences to provide a decorative lighting system that is approved by all stakeholders. Permitting: Community Improvement projects that affect the existing drainage system, increase impervious areas and/ or discharge into an underground storage system will require permitting from the appropriate regulating agencies such as Miami -Dade County, Department of Environmental Resource Management (DERM), South Florida Water Management District (SFWMD), and the Florida Department of Environmental Protection. It is imperative that the required permits are identified early and the respective agency review and approval process be considered and incorporated in the schedule. Early coordination with the agencies is a must for all projects so as to define the requirements of the submittals, including documentation and applications, and thus avoid unnecessary delays or re- submittal. Utilities: As with any project, utility coordination is another key issue that should be included in the project schedule with milestones for initial contact, review meetings, and final utility clearance and /or adjustment. The involvement of the utility owners will vary depending on the scope of work of the proposed improvements. A reconstruction with new drainage may require the relocation of their facilities both underground and at grade whereas resurfacing projects may only require the adjustment of manhole and valve tops to finish grade. Regardless of the project scope, the utility companies should be involved early in the design process and be made aware of the proposed improvements and project schedule. This will afford them time for review of their facilities with the project limits and allow them to determine 1) the extent of the adjustments required and 2) if they need to replace /rehabilitate their facilities prior to construction complete so as to avoid cutting a newly paved roadway. Joint Project Agreements (JPA) is just one mechanism available to allow for the replacement of their facilities at their expense but under the roadway project, which will avoid undue delay of design or impacting the roadway after construction complete. Traffic Control Plan: Safely constructing a roadway /drainage project within residential areas while minimizing impacts to local traffic and surrounding property owners is important to the success of the project, both from a safety and public acceptance perspective. The design of the project should include the required coordination with the City's Public Works and Traffic Engineering Departments, as well as local emergency response agencies. The result of this coordination will be a traffic control plan that will allow for the safety of the traveling public and workers while minimizing impacts to traffic and property owners in the area. In line with minimizing the impacts, the traffic control plan should also be one that allows the project to be constructible and at the same time expedites the construction process. Public Acceptance: Although mentioned as part of the traffic control plan, public acceptance is an issue of its own in that requests and /or commitments to the stakeholders will define the project scope. A well- defined scope with the accepted project elements is imperative to a project in order to avoid undue delay and changes during the design process. Elements of the project that contribute to the scope and should be established early in the project are the project concept and improvements committed to that are not usually part of a roadway project; such items include landscape, on street parking, traffic calming devices (traffic circles or speed tables), decorative lighting, and co- designated street name signs to name a few. Public involvement, information workshops, and coordination with the areas elected officials are important to gain acceptance and should be part of the project scope of services and schedule. M R�A,: 1