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our Governmental customers and has been used in the past for audits by such Federal agencies as the " OCAA. ~ Any private property ROE's that are issued are also integrated into our database system. It is our policy to take before and after pictures for all ROE properties. These pictures are linked in the database with the ROE records, which are both accessible over the internet. Prior to initial use of our system, authorized Ceres personnel, and contract representatives as required, will inspect hauling trucks. Only pre-approved trucks will be received at the TDMS. Approval shall include documentation of truck identification and insurance, safety requirements, and measured cubic yardage capacity. A unique approval number shall be assigned to the truck and posted on the truck along with measured capacity. All units hauling debris are required to be "measured in" prior to commencement of work. The hauling uniUtruck/ trailer certification procedure is mandatory and will be administered by quality control representatives of Ceres and the Client or the Client's designated authority(s). A Truck Certification Log Sheet will be created for each hauling uniUtruck/trailer. Unit specific information along with Year, Make, Address, Photograph, Model, License Plate information, Driver Name, and signatures will be recorded on the log. At this time a unique identifier will be assigned to the unit. The identifier will consist of both letters and numbers. Each Subcontractor will be assigned a Letter Code unique to the Subcontractor. The number portion of the identifier will be sequential (The first truck measured is 100; the second truck measured is 101; the third truck measured is 102; and so forth). A given number will not be assigned to more than one hauling unit (there is only one 101, 102, 103, etc....). Combining the subcontractor identifier with the number would result in the unique identification for each unit. ACE100, for "Ace Trucking Company;" TTS101 for "Toms Tree Service." Using both a lettering and numbering system for the Truck Identification will minimize any potential confusion by having both the volume (CY) and truck number on the same label. The truck identification always has letters in front of the numbers. Truck Certification Logs will be maintained by Quality Control staff. The log shall be maintained and available to TDMS inspection personnel regarding truck approvals, approval number, capacity, and other pertinent information. Upon certification, the identification and volume information is written (with permanent marker) on the label (placard). Ceres uses labels pre-printed with our name and blanks for identification number and volume. The label is then immediately affixed to a standard, visible location on both sides of the truck/trailer/hauling unit from which it cannot be removed without destroying the label. All equipment is subject to inspection by the Client. Dispatch records will be maintained for the duration of the project. Records will include date and time of dispatch, crew and unit identifier, and status of assigned section (In Progress, Completed, etc.). Typically, one contractor will be assigned to a given section. Sections may be comprised of individual developments or combinations thereof. Accurate and thorough Dispatch Logs enable the identification of any potential issues and the responsible party. Additionally, all supervisors will conduct weekly toolbox meetings and develop activity hazard analyses in compliance with the corporate Health and Safety Plan, and these meetings are documented. DOCUMENTATION - FIELD OPERA TIONS Production Reporting Ceres has developed specific procedures to ensure proper and thorough documentation of daily project activities and adherence to strict quality control requirements. Daily documentation required for each debris management project will meet or exceed contractual requirements and FEMA or other agency requirements. Ceres has developed project-tracking forms to ensure accurate reporting. Some of these forms include: load tickets, truck certification logs, production logs, shift inspection checklists, safety meeting report forms, daily crew reports, and various equipment usage reports. Other reports are prepared and submitted to document project activities, progress, and quality control. These reports may include, but may not be limited to: Quality Control Daily Contractor Production and Quality Control reports are completed and available the following work morning to the client or other designated authority. Original reports are maintained in the Mobile Cf;;R8~S Tab 0 Technical Information Section 0.6 Recordkeeping and Reporting Page 2 of 4 c ,.... \-.'