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o 3. TRACKING. REPORTING AND REIMBURSEMENT FEMA Reimbursement Filing o Storm debris management by DRC is subject to inspection by the governmental contracting entity and/or any Public Authority in accordance with generally accepted standards, to insure compliance with the contract and applicable local, state and Federal laws. ORC will, at all times, provide the government access to all work sites and disposal areas and will cooperate completely with Government Inspectors. In addition, authorized representatives and agents of any participating Federal or state agency are encouraged to inspect all work and materials. ORC and the government shall have in place at the TOSRS, personnel to verify the contents and cubic yards of all vehicles entering the TOSRS. Records are maintained of each load entering the TOSRS, its cubic yardage is verified, and each vehicle leaving the TOSRS is typically viewed to verify it was in fact empty. ORC and the government monitor the material to detennine that it in fact consists of eligible storm debris. ORC and the government nonnally have in place at the pick up site, personnel to verify the contents, location, date and time of the vehicles departing for the TOSRS and to issue the load ticket for that load which is to ensure the eligibility of the debris. Prior to use, ORC recommends that the government, including FEMA, if possible, establish and record the certified cubic yard capacity and perform a safety inspection of each haul vehicle. DRC recommends that all measurements be conducted by government personnel or independent third parties, and not DRC or the subcontractor. ORC has in the past provided disposal tickets, field inspection reports, and other data and/or forms sufficient to provide substantiation for Federal (FEMA, etc.) and State reimbursement to its government clients. ORC personnel and subcontractors have worked closely with various State Emergency Management Agencies, the Federal Emergency Management Agency and other applicable State, local and Federal Agencies to insure that eligible debris collection and the data documenting is sufficient and appropriately addressed. Data Management and Tracking ORC ES tracks costs on a real time basis using a Daily Progress Report that is completed and submitted daily to the on-site project manager. Additional information can be added to meet any local unique needs for capturing the data. Hours and/or cubic yards are summarized at the bottom of the report and a daily cost is determined. This information is reconciled daily with the government. Recordkeeping & Reporting ORC ES shall submit daily progress and quality control reports to the governing entity for all activities. Each report would contain, at a minimum, the following information: o 1) Letterhead with DRC name and contact information 2) Report Date 3) Location of completed work 4) Location of work for next day 41