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<br />Copyright 2004 AlA <br /> <br />MASTERSPEC <br /> <br />08/04 <br /> <br />1. Attendees: Inform participants and others involved, and individuals whose presence is <br />required, of date and time of each meeting. Notify Owner and Architect of scheduled <br />meeting dates and times. <br />2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees. <br />3. Minutes: Record significant discussions and agreements achieved. Distribute the <br />meeting minutes to everyone concerned, including Owner and Architect, within three <br />days of the meeting. <br /> <br />B. Preconstruction Conference: Schedule a preconstruction conference before starting <br />construction, at a time convenient to Owner, Construction Manager, and Architect, but no later <br />than 15 days after execution of the Agreement. Hold the conference at Project site or another <br />convenient location. Conduct the meeting to review responsibilities and personnel assignments. <br /> <br />1. Attendees: Authorized representatives of Owner, Construction Manager, Architect, and <br />their consultants; Contractor and its superintendent; major subcontractors; suppliers; and <br />other concerned parties shall attend the conference. All participants at the conference <br />shall be familiar with Project and authorized to conclude matters relating to the Work. <br />2. Agenda: Discuss items of significance that could affect progress, including the <br />following: <br /> <br />a. Tentative construction schedule. <br />b. Phasing. <br />c. Critical work sequencing and long-lead items. <br />d. Designation of key personnel and their duties. <br />e. Procedures for processing field decisions and Change Orders. <br />f. Procedures for RFls. <br />g. Procedures for testing and inspecting. <br />h. Procedures for processing Applications for Payment. <br />1. Distribution of the Contract Documents. <br />J. Submittal procedures. <br />k. LEED requirements. <br />1. Preparation of Record Documents. <br />m. Use of the premises and existing building. <br />n. Work restrictions. <br />o. Owner's occupancy requirements. <br />p. Responsibility for temporary facilities and controls. <br />q. Construction waste management and recycling. <br />r. Parking availability. <br />s. Office, work, and storage areas. <br />t. Equipment deliveries and priorities. <br />u. First aid. <br />v. Security. <br />w. Progress cleaning. <br />x. Working hours. <br /> <br />3. Minutes: Record and distribute meeting minutes. <br /> <br />C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each <br />construction activity that requires coordination with other construction. <br /> <br />PROJECT MANAGEMENT AND COORDINATION <br /> <br />01310 - 4 <br />