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City of Sunny Isles Beach 18070 Collins A venue Sunny Isles Beach, Florida 33160 Mandatory Pre-Proposal Conference Summary Minutes Wednesday, May 18,2011 at 10:30 a.m. RFP No. 11-05-01, Bella Vista Bay Park Improvements Gio Batista, Public Works Director/City Engineer, welcomed everyone. Staff present: Acting City Manager Jorge Vera, City Clerk Jane A. Hines, and Assistant City Clerk Mauricio Betancur. Public Works Director Gio Batista asked that everyone be sure to sign in as this is a mandatory meeting. The deadline for submission of Request for Proposals documents is Wednesday, June 1,2011 at 10:00 a.m., at which time those sealed responses will be publicly opened. Any additional questions are required to be in writing and may be submitted up to five (5) days before the opening (at the close of business, Friday, May 27, 2011), which will be answered and posted on www.demandstar.com. You may email themtoCityClerkJaneA.Hinesatihines@sibfl.net. or fax them to 305-792-1563. Director Batista gave an overview of the project noting that the Park is located at 500 Sunny Isles Boulevard and you gain access to it off the bridge, there is a business loop that goes around and into the Park. There are about 26 parking spaces that are outside the Park which is vacant now but we currently use it for a dock, and we have a vendor t~at uses that particular dock. It is important to note on this project that staging and mobilization will have to be limited to some degree to allow people utilizing that dock, to gain access to it. We understand that there will be a time where the dock might be closed because according to the contract there are minor repairs that are going to be performed on that dock, a small area that has some broken boards. Director Batista said we are planning on putting in brick pavers, a pre-cast structure, and there is an existing pavilion that is going to have to be completely restored and reconstructed with standing seam metal roof. There are electrical and irrigation, the utility is the City of North Miami Beach, and there are impact fees that have to be paid. The City of Sunny Isles Beach will pay for those impact fees. The contractor will be required to run the plans to all the agencies having jurisdiction. That means that the plans come to us, we did a dry-run review already, however the qualifier has to sign off, and pull the permits for the City. We currently have permits in process at DERM, it is a Class 2 Permit, and that is because we are close to the shore of Intracoastal Bay. That does not mean that us obtaining that particular permit is going to disallow the contractor from pulling permits. The contractor/qualifier is required to get all permits in their name. The City of Sunny Isles Beach will be an applicant for filing but that name has to be transferred back to the qualifier. That includes any special inspection, include in your proposal a fee for Special Inspectors. If there are any special inspections required that will be on the contractor's dime. Director Batista said there are other elements to this, for example in the body of Section 3, some minor points are Special Inspectors, the proposer is required to fix some portions of the dock. We do not have the square footage of that however we are going to target 1,000 square feet of dock replacement, and so in your proposal please put 1,000 square feet of dock replacement. Primarily we are talking about the boards and one of the beams or rafters underneath those boards, one is broken 11-05-01 Pre-Submittal Conference QA 051811 Page 1 of 4