2011-0421 Regular City Commission Meeting

Home Browse Search

Summary Minutes: Regular City Commission Meeting April 21, 2011 City of Sunny Isles Beach, Florida 10. RESOLUTIONS lOA. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Awarding Bid No. 11-02-01 to and Entering into an Agreement with Snack Time LLC. Concession Services, Inc. for Concessionaire Services for Samson Oceanfront Park, Attached Hereto as Exhibit "A", Based on the Pricing, Terms, and Conditions Listed in the Bid Response, Attached Hereto as "Attachment A"; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Cultural and Human Services Director Susan Simpson reported noting that currently Samson Oceanfront Park only has vending machines, and we were looking to put a concessionaire there. It is a one year agreement, $300 established per month, and at the end of that year we will look at their sales and renegotiate the contract. Vice Mayor Thaler asked if it was for functions only, not something that is permanently there, and Ms. Simpson said it is for when we don't have functions there, and it is a moveable trailer, they will come, set up and sell, and will leave at the end of every day. They also understand that they cannot park any permanent vehicles on Park property. Public Speakers: none Commissioner Aelion asked why only a $300 fee, he felt it was too low. Ms. Simpson said we put out an RFP and had only one bidder/proposal, and she believes they came up with that dollar amount because there was no established sales there. That is why we made it a one year agreement, they had proposed a two-year agreement. The Concessionaire at Skateboard Park sells concessions and entrance fees, and only pays the City $450 a month as of now, and again we were establishing what the possibility was at that site. At the Pelican Community Park, the agreement is established that they pay the City 10% of net, and on average we are now looking at $150 a month. Mayor Edelcup said as background information, up until last year we were trying to do the concession work ourselves with our own employees, and spending a lot of the City's money paying employees to be there, buying food, and throwing away food that didn't get sold. Last year the Commission, while preparing the budget for the current year, instructed staffto take the City out of the business of providing these types of amenities within our Parks and try to find vendors that would take it on. And therefore, even though you are seeing a small $300 contribution here, you are seeing what isn't here, which is thousands of dollars that were spent to staff it with our own personnel and to buy food and be responsible for running it, not only on a straight time basis but a lot oftimes on an overtime basis for our employees. No matter what, we are definitely winners by finding vendors and certainly we will always be in a position that if we see that these vendors are successful that in turn may create competition which would be to the benefit of the City. Ms. Simpson said that we used to budget approximately $4,000 in expenses for that concession sales plus personnel, and now we have a zero expense, and a $3,600 annual revenue. Commissioner Scholl moved and Vice Mayor Thaler seconded a motion to approve this resolution. Resolution No. 2011-1699 was adopted by a voice vote of 5-0 in favor. 5