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i <br />City of Sunny Isles Beach <br />18070 Collins Avenue <br />Sunny Isles Beach, Florida 33160 <br />(305) 947 -0606 City Hall <br />(305) 949 -3113 Fax <br />MEMORANDUM <br />TO: The Honorable Mayor and City Commission <br />FROM: Alan J. Cohen, City Manager <br />DATE: 6/21/2012 <br />RE: Agreement with Ashbritt, Inc. for Emergency Debris Clearing and Removal <br />Operations <br />RECOMMENDATION: <br />i' <br />Approve the one year renewal of the existing agreement <br />REASONS: <br />We currently have an agreement with Ashbritt to provide debris clearing and removal <br />services in the aftermath of a hurricane or similar event that produces an amount of <br />debris beyond our local capacity to handle. The agreement contains two one year renewal <br />options. The contract price has an annual CPI escalation clause. We would be exercising <br />the first of these options under these terms. <br />FUNDING SOURCE: <br />In the event of disaster, funding will be available from the City's emergency reserve. <br />Subsequently, a budget amendment will be put forth to the Commission to ensure legal <br />budgetary compliance. In addition, the City will seek reimbursement from the Federal <br />(75 %) and State (12.5 %) level for reimbursement. The City's share of cost after <br />reimbursements is 12.5 %. <br />ATTACHMENTS: <br />Resolution <br />i First Amendment <br />Agenda Item No. I0f.' nDate 621/2012 <br />134 <br />