Reso 2017-2668 - Laserfiche WebLink

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(i) The Agency shall charge to the Project account all eligible costs of the Project except costs agreed to be borne by the Agency or its contractors and subcontractors. Costs in excess of the programmed funding or attributable to actions which have not received the required approval of FDOT shall not be considered eligible costs.All costs charged to the Project, including any approved services contributed by the Agency or others, shall be supported by properly executed payrolls,time records, invoices,contracts or vouchers evidencing in proper detail the nature and propriety of the charges. (j) Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216,Florida Statutes. If FDOT determines that the performance of the Agency is unsatisfactory, FDOT shall notify the Agency of the deficiency to be corrected,which correction shall be made within a time-frame to be specified by FDOT. The Agency shall, within five,days after notice from FDOT, provide FDOT with a corrective action plan describinghow the Agency will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to FDOT,the Agency shall be assessed a non-performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to the invoice for the then-current billing period. The retainage shall be withheld until the Agency resolves the deficiency. If the deficiency is subsequently resolved, the Agency may bill FDOT for the retained amount during the next billing period:-If the Agency is unable to resolve the deficiency, the funds retained may be forfeited at the end of the Agreement's term. (k) If, after Project completion, any claim is made by FDOT resulting from an audit or for work or services performed pursuant to this Agreement,-FDOT may offset such amount from payments due for work or services done under any agreement which it.has with the Agency owing such amount if,upon demand,payment of the amount is not made within 60 days to FDOT. Offsetting any amount pursuant to this paragraph shall not be considered a breach of contract by FDOT. • 6.1 TRANSFER OF FUNDS: Page 5 of 23