Reso 2017-2668 - Laserfiche WebLink

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Entities providing goods and services.to FDOT should be aware of the following time frames. Upon receipt of the invoice, FDOT has 20 days to inspect and approve the goods and services. FDOT has 20 days to deliver a request for payment(voucher)to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received,inspected,and approved. If a payment is not available within 40 days,a separate interest penalty at a rate as established pursuant • - to Section 55.03(1),Florida Statutes,will be due and payable,.in addition to the invoice amount,to the Agency. Interest penalties of less than one(1)dollar will not be enforced unless the Agency requests payment. Invoices that have to be returned to the Agency because of Agency preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice isprovided to the FDOT. • A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for entities who may be experiencing problems in obtaining. timely payment(s)from a state agency. The Vendor Ombudsman may be contacted at(850)413-5516. Payment shall be made only after receipt and approval of goods and services unless•advarice payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes. If FDOT determines that the performance of the Agency is unsatisfactory, FDOT shall notify the Agency of the deficiency to be corrected, which correction shall be made within a time-frame to be specified by FDOT. The Agency shall,within five days after notice from FDOT,provide FDOT with a corrective action plan describing how the Agency will address all issues of contract non-performance, unacceptable. performance, failure to meet the minimum performance levels,-deliverable deficiencies, or contract non- compliance. -If the corrective action plan is unacceptable to FDOT, the Agency shall be assessed a non-. performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to the invoice for the then-current billing period.. The retainage shall be withheld until the Agency resolves the deficiency. If the deficiency is subsequently resolved, the Agency may bill FDOT for the retained amount during the next billing period. If the Agency is unable to resolve the deficiency,the funds retained may be forfeited at the end of the Agreement's term. Page 6 of 23