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City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Mandatory Pre -Bid Conference Summary Minutes Thursday, September 17, 2015 at 11:00 a.m. RFP No. 15-08-01, Creation of a Cultural Master Plan City Clerk Jane Hines opened the meeting, and turned it over to Lynn M. Dannheisser, Esq., Executive Director of the Sunny Isles Beach Foundation, a not-for-profit Corporation. Proposers were also given an opportunity to join this meeting through a conference call. Ms. Dannheisser said that the City of Sunny Isles Beach is seeking the services of a qualified consulting firm to provide leadership for the development and creation of the City's first Cultural Master Plan. The meeting was opened for a Question and Answer Session: What is the expectation regarding local participation, at a local level or a national level? We are looking for qualified respondents. We are not requiring a local representative. We will focus on experience and ability to do the assessment and understand the unique issues in Sunny Isles Beach. What was the impetus for establishing the Foundation? It started with our retiring Mayor, Norman S. Edelcup, who is culturally oriented and seeking to continue to improve the overall quality of life in this community including culturally. We have many multi -family high-rise buildings with a limited amount of opportunities for the neighbors to know each other. We have eleven (11) parks in the City. We created fund raising from outside sources. The Commission is very excited about it. The Foundation has been up and running since February 2015. We are not quite coordinated as to where the City and the Foundation will inter -react in this matter. To what degree of involvement of City staff and the Foundation do you want? Right now Ms. Dannheisser, the Foundation Executive Director, is doing it all, and will direct the cultural planning process but this project is in partnership with the City and so yes, the City will provide in-kind services as listed on page 11 of the RFP. We need leadership and direction from our consultant. If staffing involves more than scheduling or asking the staff to set up a room for a meeting, if it involves more expertise, we need it from the respondent's side. What are the Art in Public Places Program parameters? That is one of our issues. Most of the art here is not curated, it has been done in a less methodical way which we are looking to formalize. In terms of space, we have 11 parks and several beach access points. There are many opportunities for creative spaces for the art. Our current Mayor has mentioned the creation of an Art Park. Government initiatives for interactive sculptures, popular performances, concerts, etc. We don't know what we RFP 15-08-01 Pre -Bid Cultural blaster Plan Page 1 Of 2