ITB 17-08-01 Fleet Maintenance Repair Specifications

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City of Sunny Isles Beach |Invitation to Bid No. 17-08-01 21 3.3 HOURS OF OPERATION Contractor shall at a minimum, provide for the operation of the facility six (6) days per week, from 7:30 a.m. to 5:00 p.m. Monday through Friday, 7:30a.m to 4:00p.m Saturday. When applicable the City reserves the right to negotiate extended hours and or decrease hours, with at least seven (7) days notice to Contractor. Contractor shall operate the facility a minimum of 56 hours per week except for a holiday as authorized by the City (New Year’s Day, Thanksgiving, Christmas). Any changes in hours of service (other than those dictated by emergencies) shall be made with prior approval by the City. Successful contractor shall have access to check and respond to e mails, at least 3x’s a day, morning, afternoon and late PM. Fine tuning to maximize revenues and minimum costs must be an ongoing priority. It shall be recognized that City budget decisions may reduce or extend operating hours. 3.4 PROTECTION 3.4.1 The contractor shall be solely responsible for City vehicles and equipment while in their possession for maintenance and/or repairs. 3.4.2 Vehicles left at contractor’s facility during non-business hours to complete service must be stored in a secure area. 3.4.3 The Contractor must take all necessary precautions for the safety of employees in the performance of the Work on, about or adjacent to the premises, and must comply with all applicable provisions of Federal, State, and local laws, including, but not limited to the requirements of the Occupational Safety and Health Act of 1970 (OSHA), and amendments thereto, to prevent accidents or injury to persons on, about or adjacent to the premises where the Work is being performed. 3.5 ESTIMATES Bidder shall provide written “not to exceed” estimates on any repair. The estimate will include the estimated number of hours, hourly rate, estimated material cost and completion date. It will be the bidder’s responsibility to ensure they have all the equipment and materials to provide accurate estimates. No work shall be performed by the contractor before authorization is provided by the City’s Fleet Manager or designee. 3.6 HOURLY RATE The hourly rates quoted shall include full compensation for labor, equipment use , and any other cost to the bidder.