RFQ 18-02-01 Marine and Coastal Professional Engineering Consulting Services

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City of Sunny Isles Beach |Request for Qualifications No. 18-02-01 15 (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section. 2.19 MONTHLY INVOICES PAYMENTS Cut-off date is the close of the last business day of the month. Firm shall submit by the 10th day of the following month firm's completed Statement of Services/Invoice. Should the 10th fall on a weekend or holiday, Firm shall submit their application on the next workday. Also keep in mind the City of Sunny Isles Beach holds a firm stance on our standard NET 30 payment terms. 2.20 BASIS OF COMPENSATION Do not submit schedule of fees with submission, fees will be requested during negotiations only. The firm agrees to perform the Professional Services for either: The hourly labor rate as set forth, with a negotiated upset limit. The firm shall be entitled to receive reimbursement for expenses at the firm’s exact cost, which costs have been included in firm’s fee proposal for each project task and approved by the CITY; or, A negotiated lump sum fee based on the rates set forth plus approved Reimbursable Expenses. Approved Reimbursable expenses shall be paid to the firm at exact cost, and upon proof of payment by firm. Anticipated Reimbursable Expenses shall be included with firm’s fee proposal. A copy of the invoice for each reimbursable expense shall be attached to firms invoice. Firm agrees to keep, furnish, and support statements with copies of invoices, statements of times expended, and other supporting documentation as the City may require. Statements for fees based on Hourly Rates will be rendered monthly as the work progresses or as otherwise agreed upon.