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<br /> (2) If the non-Federal entity has a parent, affiliate, or subsidiary organization that is not a state, local
<br /> government, or Indian tribe, the non-Federal entity must also maintain written standards of conduct
<br /> covering organizational conflicts of interest. Organizational conflicts of interest means that because of
<br /> relationships with a parent company,affiliate,or subsidiary organization,the non-Federal entity is unable
<br /> or appears to be unable to be impartial in conducting a procurement action involving a related
<br /> organization.
<br /> (d) The non-Federal entity's procedures must avoid acquisition of unnecessary or duplicative items.
<br /> Consideration should be given to consolidating or breaking out procurements to obtain a more
<br /> economical purchase.Where appropriate, an analysis will be made of lease versus purchase alternatives,
<br /> and any other appropriate analysis to determine the most economical approach.
<br /> (e) To foster greater economy and efficiency, and in accordance with efforts to promote cost-effective
<br /> use of shared services across the Federal Government,the non-Federal entity is encouraged to enter into
<br /> state and local intergovernmental agreements or inter-entity agreements where appropriate for
<br /> procurement or use of common or shared goods and services.
<br /> (f) The non-Federal entity is encouraged to use Federal excess and surplus property in lieu of purchasing
<br /> new equipment and property whenever such use is feasible and reduces project costs.
<br /> (g) The non-Federal entity is encouraged to use value engineering clauses in contracts for construction
<br /> projects of sufficient size to offer reasonable opportunities for cost reductions. Value engineering is a
<br /> systematic and creative analysis of each contract item or task to ensure that its essential function is
<br /> provided at the overall lower cost.
<br /> (h)The non-Federal entity must award contracts only to responsible contractors possessing the ability to
<br /> perform successfully under the terms and conditions of a proposed procurement. Consideration will be
<br /> given to such matters as contractor integrity, compliance with public policy, record of past performance,
<br /> and financial and technical resources.See also§200.213 Suspension and debarment.
<br /> (i) The non-Federal entity must maintain records sufficient to detail the history of procurement. These
<br /> records will include, but are not necessarily limited to the following: rationale for the method of
<br /> procurement, selection of contract type, contractor selection or rejection, and the basis for the contract
<br /> price.
<br /> (j)(1) The non-Federal entity may use a time and materials type contract only after a determination that
<br /> no other contract is suitable and if the contract includes a ceiling price that the contractor exceeds at its
<br /> City of Sunny Isles Beach I ITB 18-03-03 Right-of-Ways and Facilities Landscape Maintenance Services 118
<br /> Lukes' Landscaping, Inc.
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