CERES - Laserfiche WebLink

Home Browse Search

City of Sunny Isles Beach RFP 18-04-02 Disaster Debris Management and Disposal Services In order to achieve this rapid Timeframe(days from start of Federal Cost Share mobilization, the City must incident period) I 110 understand the numbers behind 1-30 85% best value versus low cost. On 31-90 80% paper, the low cost looks great. In 91-180 75% the long run, the low cost could ° potentially cost the City money. A 181+ 0/°(unless FEMA approves a time low cost contractor would be extension limited to the amount and type of equipment mobilized to this project. With low quantities of equipment mobilized to the project, the low cost contractor would have a much longer project timeline. Conversely, a best value contractor, like Ceres Environmental Services, Inc., can mobilize quickly with a combination of Ceres-owned equipment and subcontracted equipment. The subcontracted equipment is a mixture of local resources and outside subcontractors. The goal is to strike a balance between keeping dollars at home with local subcontractors and moving quickly enough to take advantage of the PAAP Pilot Program sliding scale. In the following tables, Contractor A is the low cost contractor, and Contractor B is the best value contractor. Contractor A presents a lower overall project price than Contractor B, but with the existing FEMA PAAP Pilot Program guidelines, Contractor A actually costs the City more money in FEMA reimbursement while taking longer on project performance. Contractor A Distance CY Price Per CY Subtotal Short Haul 10,000 $6.00 . $60,000.00 Medium Haul 5,000 $7.00 $35,000.00 Lon. Haul 2,000 $8.00 $16,000.00 Total $111,000.00 Contractor B Distance CY Price Per CY Subtotal Short Haul 10,000 $6.50 $65,000.00 Medium Haul 5,000 $7.50 $37,500.00 Lon• Haul 2,000 $8.50 $17,000.00 Total $119,500.00 Based on these totals, Contractor A would cost the City more FEMA reimbursement while taking a longer project performance time. To illustrate, the following tables show the total reimbursement for the City based on the costs for Contractor A and Contractor B and using reimbursement percentages from the PAAP Pilot Program. The total cost for each contractor is taken from the previous tables. While Contractor A is still hauling debris after 90 days from the start of the incident, Ceres has the ability to complete the job within 90 days from the start of the incident. With the ability to pay a higher subcontractor price, Ceres can mobilize more equipment to supplement its company-owned equipment. Plus, with more high-capacity equipment—such as self-loading knucklebooms above 100 cubic yards—Ceres can complete the job faster. The faster completion in turn results in a larger federal cost share. Contractor A Cost Share Incident Hauled I Cost ; Share ;� Reimbursement State/Countyost Share •I State/County �om Start of %of Debris � Contractor A 1 Federal Cost Federal Cost Share LReimbursement. 30 da s 10% $11,100.00 85% $9,435.00 15% $1,665.00 31-90 da s 55% $61,050.00 80% $48,840.00 20% $12,210.00 91-180 da s 35% $38,850.00 75% $29,137.50 25% $9,712.50 Total 100% $111 00 - $87,412.50 $23,587.50 E --L, �� Tab 7 Personnel Experience and Qualification � Section 3 FEMA Knowledge and Experience ENVIRONMENTAL Page 7.3-2