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City of Sunny Isles Beach RFP 18-04-02 Disaster Debris Management and Disposal Services under contract with the Kentucky Commonwealth, Ceres provided assistance in many of these areas. The KY Commonwealth had not contracted for technical assistance services and greatly appreciated the410 support that Ceres personnel were able to provide from basic guidance to providing numerous forms which enabled the Commonwealth to maximize their monitoring function and compliance for FEMA reimbursement. This successful past experience and expertise allows Ceres to work cooperatively and cohesively directly with the City or with a third party provider. We would be pleased to work with whomever the City chooses. Invoicing Ceres can invoice the City on a weekly, bi-weekly or monthly basis and in any format the client or a client's representative requires. Each invoice is submitted with appropriate documentation relating to the services provided. Documentation shall meet or exceed City and federal requirements for funding and reimbursement ( �r ll L Month 1 �� Month 2 Month 3 i Month 4 Month 5 purposes. Ceres wi _ �,_ provide technical1111M11101MINI' 111111111111111111 assistance to the City in the completion of B-� * ♦�. - - p Bi-weektyBmmg. 'Strength Allows"> claims filed to FEMA _or_ Continual Operation or other agencies for I` Beyond 60 Day funding and onthlyB L`Milting �-' _..�, Working Capital reimbursement. A documentation team - ' ��entat n' � _ _ " -�` ----` � °'- will be assembled •`MeevEXceed Ci , e - ----t closeout ty prefe nce of client Final Report(Detail Description) ' Requirements from representatives MeetEzceed ,; ,; All_DebnsManagementActivities .Total Volume: , of quality control and Federalquir -Volume/Type' i Requirements - accounting. This —;----I I - - • Final Disposal Location , oon team will assist the "The final report thatyou submitted...im ressed Total ostInvoi�e p P ,• Total Cost Invoiced to Ceres Client City throughout the even our FEMA Public Assistance Coordinator." , •Additional Information'Upon Request g invoicing and –Director of Public Works/Ceres Client ( Finalized Upon City Approval )f '' III reimbursement Invoices are generated as contractually agreed with all necessary supporting documentation. Project process long after the work has been closeout is expedited by automated controls on truck identification, load sizes and ticket number completed. Ceres' validity. financial strength enables Ceres to operate within the working capital requirement of the contract. Reimbursement Assistance Ceres has experienced personnel trained in providing the necessary documentation and assistance in the preparation of reimbursement claims for the City. If requested, Ceres will provide the City with turnkey services or guidance and technical assistance to ensure proper preparation and submittal of claims for reimbursement and other available funding. Our FEMA reimbursement liaisons have supervised and trained personnel on disaster response and relief efforts in New York following 9/11, and on subsequent events including Hurricanes Isabel, Charley, Frances, and Jeanne. We can help a local government make certain that federal funding approvals are followed by timely reimbursement. Program Management Assistance Ceres is experienced and trained to provide all of the following services to the City: o Preliminary Damage Assessment(PDA) • Emergency Work definition (Category A and Category B) o Analysis of Permanent Work (Categories C through G) ■ Assistance with Applicant's Briefing O Identifying Expenditures Eligible for Reimbursement ' • Review of PDA for Scope of Work ® Recovery Process Documentation • Recovery Process Oversight • 4Force Account Labor assistance 11 a Preparation of Project Worksheet(PW) (CIEAETab 7 Personnel Experience and Qualification � Section 3 FEMA Knowledge and Experience ENVIRONMENTAL Page 7.3-6