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City of Sunny Isles Beach RFP 18-04-02 Disaster Debris Management and Disposal Services Debris removal operations would be 100% complete. ( Final Pass The Ceres Project Manager would remain in constant ++ai;li� '"":' i'-_- Complete contact with Sunny Isles Beach personnel, but daily =,, :,--.!'. .,�,-,a presence may not be needed by this time. - After debris hauling activities have ceased, all debris on any Debris Management Sites (DMS) will be processedmr: 74: ��A Site Reclamation and/or removed. The sites will then be graded and " '"",. ', restored, usually by seeding with grass. ;;; ? Ceres performs ongoing ticket reconciliation with subcontractors and Sunny Isles Beach so that Ticket databases of debris hauled match as closely as ',!j � Reconciliation possible. After all debris has been hauled, all truck ticket `' ="=1 databases are reconciled to close out the financial 'J records of the project. Invoicing Following reconciliation of the truck records, a final .._ 14.._-,, - invoice will be delivered. FEMA Ceres will work with the City following the completion of ate. Reimbursement the field work, on an as-requested, as-needed basis to ezensure maximum allowable reimbursement. FEMA Contract Performance Phases In order to successfully respond to a disaster, natural or otherwise, planning and preparation are of the utmost importance. Ceres adheres to a series of carefully drawn plans for each step of its response beginning from the time we prepare our response to your RFP until planning begins for the event after next. The following information outlines a generic plan for responding to debris-generating emergencies. Please note that this general summary is not specific to a particular type of disaster event. lit Post Award Phase Upon contract award and at Sunny Isles Beach request, a personal visit by a Ceres Project Manager can be scheduled. The purpose of this visit is to introduce the key members of each party's team, discuss the planning, training, and disaster response preparedness needs of the City from their own perspective, and review the Ceres Debris Management Plan, from mobilization to the Final Report. Tours of each of the sites identified for the following uses will be jointly conducted: • Equipment Staging • Debris Management Site(s) • Local Landfills Authorized for Final Disposal • City Public Works Offices • City Administration It is expected that this meeting will require the better part of a normal workday. Discussion will loosely follow a prepared agenda designed to address the critical elements of resource requirements and knowledge base known to significantly enhance the City's level of disaster response preparedness. This is step one in the strategic pre-positioning of the interpersonal knowledge of each of our(both parties) teammates. Getting to know each other prior to an event is very important in maintaining a seamless transition during an actual disaster recovery. Planning and Training Phase Planning and training is available each year of the contract and may include some of the following planning and training topics: • Hurricane Debris Volume Estimation Using the U.S. Army Corps of Engineers Model • The FEMA Paperwork Process: From IDA to PW and All Points In Between • Measuring a Truck/Trailer the FEMA Way • Load Tickets—Who Fills Out What and Why I, • Stumps, Stumps, Stumps E EE NVIRo NTAL Tab 8 Project Understanding and Technical Approach Section 1 Debris Management Operations Plan Page 8-3