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City of Sunny Isles Beach
<br /> RFP 18-04-02 Disaster Debris Management and Disposal Services
<br /> Subcontractor Liaison: As detailed elsewhere in this submission, Ceres has a large number of
<br /> f, I subcontractors available. During the pre-landfall phase, our subcontractors will be contacted and put on
<br /> alert in order that they can arrive as soon as safety permits. Ceres already has advance master contracts
<br /> signed with many subcontractors, so we have already ascertained that they are properly insured.
<br /> Project Advance Team
<br /> The project team, consisting of the Project Manager and selected Project Administrative Staff and Field
<br /> Management personnel, will be on-site within 12 hours following notification by the City prior to, or
<br /> immediately following, storm impact.The project staff may include management representatives from health
<br /> and safety, quality control, accounting, subcontract administration, logistics, and field management,
<br /> depending on the size of the event. As soon as practicable, the advance team will compile an initial damage
<br /> assessment. Personnel sufficient to round out the project administrative staff, its support function, and
<br /> operations management, will arrive within 24 hours of notification. Once on-site, the Project Manager will
<br /> be physically capable of responding to the City Representative within one (1) hour of notification.
<br /> If requested by the City, the logistics support team will provide and distribute ice, water, food, temporary
<br /> utilities, sanitary facilities, temporary housing, and any additional services as specified in the agreement
<br /> between Ceres and the City. During the Preparation/Planning Phase, vendors within and adjacent to the
<br /> region will be identified and contingency contracts established for the provision of gasoline and diesel fuel,
<br /> ice, water, food, sanitation, temporary housing, and other services. If during the Preparation/Planning
<br /> Phase, local vendors are not available, Ceres will arrange to provide the services from other qualified and
<br /> registered sources.
<br /> Contractor Mobile Command Center
<br /> The Emergency Operations Temporary Project Office and Primary Debris Collection/Debris Processing
<br /> Equipment are staged in Houston, TX. Annual heavy equipment hauling permits are maintained for Ceres'
<br /> eight heavy equipment haulers consisting of semi tractors with lowboy trailers, enabling a quick response.
<br /> The temporary facilities and Ceres-owned disaster response equipment is expected to arrive within 12
<br /> ® hours of notice to proceed by the City.
<br /> The Emergency Operations Temporary Project Office comes equipped with general support equipment
<br /> such as telecommunications (satellite telephone, radio, cellular phone, or land lines), fax copier, computer
<br /> network, file cabinets, and general office supplies. The Project Manager, Project Administrative Personnel,
<br /> Field Manager, Debris Collection and Site Management Crew, and designated City representatives will be
<br /> provided with a proprietary communication link in the event conventional communications are interrupted.
<br /> The Emergency Operations Temporary Project Office will be of sufficient size to provide support to the
<br /> Project Manager, project administrative and support staff, and debris collection and site managers. A
<br /> separate 10' x 20' office within the same facility equipped with general support equipment can be provided
<br /> to the City.
<br /> Satellite Communications
<br /> Ceres knows that immediate communications are critical to an effective response to disaster. We maintain •
<br /> an account with a satellite communications company and maintain satellite handsets for our managers and
<br /> to provide to our customers as"loaner phones" until standard cell phone service is back on line.
<br /> Ceres also purchased and uses a system of internet access using two satellite dishes, which when wired
<br /> together provide high-speed internet access roughly equivalent to a T-1 line. When powered by a portable
<br /> generator, our management and our Mobile Command Center users have local and world-wide
<br /> communication tools to support our high service level.
<br /> Life Support and Fuel Supplies
<br /> Ceres comes to the project self-sufficient and ready to Following the landfall of Hurricane Katrina,Ceres'crews ,
<br /> help in many ways, including the provision of basic ,arrived with their own housing(travel trailers and RVs).
<br /> necessities. Due to the uncertain nature of room and 'We proceeded to supply life support of temporary
<br /> board, Ceres mobilizes with life support for our crews .lodging,meals,showers,and bathrooms to 400 people.
<br /> and for some subcontractors. Additionally, if Sunny Isles 'We are also capable of providing onsite fuel delivery for
<br /> Beach seeks assistance in provision of basic needs of both the fleet of Ceres owned equipment and our
<br /> 11) water, food, shelter, and ice, Ceres can supply these subcontractors,as well as City fleets.
<br /> services, as we have done in the past in other locations.
<br /> CEpiE Tab 8 Project Understanding and Technical Approach
<br /> ENVIR.J N�M.IE N TA L Section 2 Understanding of the Services and Support
<br /> OPage 8.2-5
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