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City of Sunny Isles Beach RFP 18-04-02 Disaster Debris Management and Disposal Services Additionally, over the 2011 Alabama tornado season, Ceres paid 80%of subcontracting dollars to Alabama businesses. Ceres employs a Subcontract Manager who is dedicated to soliciting and involving local410 businesses with our projects. We look forward to using our subcontracting plan to further involve local businesses with work opportunities with Ceres. Subcontracting To Firms within the Area of the Project It is the intention, policy and practice of Ceres to utilize local subcontract services in the performance of the proposed contract to the maximum extent possible as consistent, within the requirements of the Stafford Act, Sec. 307, Use of Local Firms and Individuals(42 U.S.C. 5150), the prime contract and sound business practices and management policies. In General - In the expenditure of Federal funds for debris clearance, distribution of supplies, reconstruction, and other major disaster or emergency assistance activities which may be carried out by contractor agreement with private organizations, firms, or individuals, preference will be given,to the extent feasible and practicable, to those organizations, firms, and individuals residing or doing business primarily in the area affected by such major disaster or emergency.We recognize the advantages obtainable by utilizing other responsible and experienced firms who are capable of furnishing specialty services and products of high quality: First priority will be given to those subcontractors who are from or do business in the surrounding area. A separate program will be included for local contractors that do not necessarily have goals established under the contract requirements. Ceres' internal subcontractor databases, on-line databases, online local business directories, and local government offices will be used to identify contractors in the immediate area. This is the process used quite successfully by Ceres on previous projects. The search and identification will validate the speed and performance level to mobilize contractors on site and begin the physical work. Our internal subcontractor.database includes subcontractors who have expressed an interest in or assisted our firm in the successful completion of emergency response contracts. All efforts will be made to also procure supplies, materials and labor from local vendors. Ceres has and will continue to communicate with local authorities, elected officials, and community organizations, its desire to hire local and small business enterprises and subcategory businesses to meet the requirements of FAR 19.704(a) and 52.219-9(d), DFARS Subpart 219.5, 219.704(a)(1), 219.705 andill 252.219-7003 and meet specified goals for hiring SBs, SDBs, WOSBs, VOs, SDVOs, and HUBZones. Copies of the contract will be sent to Plan Rooms servicing the particular region in addition to our office in the project area. The contract will also be posted to a web site and potential subcontractor registration will also be available via web, FAX, direct contact (1-877-STORM12). A dedicated toll-free telephone service will be established specifically for subcontractors interested in contracting with Ceres. Ceres has made as many resources available to subcontractors as possible in order to initiate and facilitate communication. The Manager of Administration and the Subcontract Manager will notify regionally based subcontractors of the issuance of a notice to proceed. Ceres' subcontractor database currently contains more than 5,000 disaster debris management prospective subcontractors who have contacted Ceres with an interest in subcontracting. More than 1,100 of these subcontractors have worked on Ceres' disaster projects, providing, along with Ceres' owned fleet, more than 7,000 pieces of loading and hauling equipment. While our database of qualified subcontractors is very large, it is our intention to select from a more regionally based group and have established for Sunny Isles Beach four unique response regions. These are based on relative distance from your area and use straight-line miles and/or drive time to establish which region each state of potential subcontractors belongs in. Listed below is information taken directly from our subcontractor database, showing the home state of operation and numbers of subcontractors, by the approximate drive times to Sunny Isles Beach. A list of prospective Florida subcontractors is included in this proposal. Should you desire a listing of the Region 1- 4 subcontractors by name and location; Ceres can provide such a list upon request. Response Region 1: 240 straight-line miles dor 6- 8 hours driving time Alabama 254 North Carolina 184 Florida 670 South Carolina 97 Geors is 225 • Tennessee 120 Subtotal of firms within 6-8 hours drivin. time = 1,550 Response Region 2: 360 straight-line miles or 8-10 hours driving time; • 410 CET7-,_E Tab 8 Project Understanding and Technical Approach ENVIRONMENTAL Section 3 Subcontracting Plan Page 8.3-2