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CITY OF SUNNY ISLES BEACH – CONSULTING ENGINEERING SERVICES FOR GOLDEN SHORES UTILITY UNDERGROUNDING AND ROADWAY IMPROVEMENTS (CCNA) - RFQ NO. 18-08-01 SECTION D - PROJECT APPROACH AND UNDERSTANDING easement locations within private properties can be controversial. In consolidating designs, we look to coordinate the needs of individual utilities while minimizing size and locations of easements on private properties. Interaction with residents will be crucial. Public involvement combined with a clear course of action and concise answers will be necessary to gain buy-in and commitment. Bid and Award As design is completed, permits issued, and easements acquired, construction documents and specifications will be compiled into the Bid Package. The Bid Package will include final utility design and specific requirements of franchise utilities, including requirements for work be performed by an approved FPL contractor. Upon receipt, bids will be evaluated with recommendation for award. Construction will consist of installing empty conduits, manholes, pull-boxes, and equipment pads. Pulling services is viewed as a separate task by FPL and can either be incorporated into the bid or left with FPL and other franchise utilities. Further discussion and coordination with utilities is required to determine a preferred alternative. Once the underground system is energized, conversion and removal of exiting overheads will be performed by each of the utilities. As with any project, a complete bid package is essential to ensure project is done within budget constraints. This is especially true for projects done through special assessment. Construction Aside from providing periodic inspection services, because of the level of interaction with the community, the construction representative will serve as liaison to the public; readily accessible and answerable to concerns. It is important to certify compliance with plans and specifications, especially if done as a special assessment but also for permitting agencies. Construction services will be more involved than with a typical infrastructure project and will require closer coordination and administration of construction activities. Construction will need to be monitored and coordinated so as to minimize disruption to residents. Clear and consistent Public notice and a means to receive residents’ concerns will be necessary throughout the construction phase. Conversion After underground is in place (lines pulled and equipment energized) the conversion of overhead services can begin. Similar to construction, this will have its own set of unique challenges and require a well-coordinated effort among the various utility providers with. Because FPL tariffs tie credit for fee reductions to full conversion, conversions must take D | Page 3