2013-0919 Regular City Commission Meeting

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i Summary Minutes: Regular City Commission Meeting September 19,2013 City of Sunny Isles Beach.Florida Commissioner Scholl asked what the proper cycle for rotating an auditor out just because of the familiarity, and Mayor Edelcup said three to five years generally, it depends. In the corporate world they have to automatically rotate partners, and so you could stay with the same firm and get someone new even if it is within the same firm. Vice Mayor Aelion moved and Commissioner Gatto seconded a motion to approve the resolution. Resolution No. 2013-2106 was adopted by a voice vote of 5-0 in favor. 10J. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Ratifying an Agreement with New World Systems, Inc. to Provide On-Site Training and Granting Purchase Authority up to an Amount Not to Exceed $35,000.00 $32,000.00 with New World Systems,Inc. for Fiscal Year 2012/2013; Authorizing the City Manager to Execute the Request for Service (RFS) Authorization Form; Authorizing the City Manager to Do All Other Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:[City Clerk's Note: A revised cover memo and Resolution were distributed prior to the meeting.] City Clerk Hines read the title, and Chief Information Officer Derrick Arias reported this was revised to add $3,000.00 for additional on-site training and an upgrade to the Finance System in preparation for implementing Accounts Receivable next Fiscal Year. Public Speakers: None Vice Mayor Aelion moved and Commissioner Scholl seconded a motion to approve the resolution,as amended. Resolution No.2013-2107 was adopted by a voice vote of 5-0 in favor. 10K. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing the Purchase of Additional Equipment from Dell Needed for Fiscal Year 2012-2013, in an Amount Not to Exceed $34,000.00;Authorizing the City Manager to Do All Other Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:City Clerk Hines read the title,and Chief Information Officer Derrick Arias reported that this was budgeted as part of the large network upgrade allocation this fiscal year. Public Speakers: None Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the resolution. Resolution No. 2013-2108 was adopted by a voice vote of 5-0 in favor. 10L. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Ratifying a Statement of Work with Paladin Data Systems (SmartGov) for the Building and Community Development Departments, to Provide Additional Professional Services and Increasing the Total Not to Exceed the Amount of the Project to $92,861.00 $497400,00,Attached Hereto as Exhibit"A";Authorizing the City Manager to Do All Other Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:[City Clerk's Note: Revised Resolution and Statement of Work was distributed prior to the meeting.] City Clerk Hines read the title.and Chief Information Officer Derrick Arias reported that this is for the project that just went live this afternoon and the departments are 9