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RFQ NO. 20-07-01 – CONTINUING PROFESSIONAL CONSULTING SERVICES (CCNA) SURVEYING AND MAPPING SERVICES / GEOTECHNICAL SERVICES Maser Consulting required supporting graphics or documentation clarifying unit details, schedule, and a project specific safety and QA/QC plans. After completion of the negotiation phase and upon notice-to-proceed, our assigned Task Project Manager will hold a kick-off meeting with all key personnel to discuss project milestones, schedules, accuracies, deliverables, and QA/QC procedures. All key staff will be given the work program schedule that identifies critical milestones for each stage of the project. Detailed communication procedures will be established and followed between all applicable City and Maser Consulting applicable staff. Maser Consulting will provide timely project deliverables in accordance with the scheduled milestone dates. We will provide real-time updates, in a format determined by the City, to ascertain our overall progress as part of project status reporting. We will track and report our progress using either furnished templates or other formatted documents preferred by the City. The status for each task assignment will be closely monitored to ensure all tasks remain on schedule and budget. Microsoft Project will be utilized to schedule and track projects status on an on-going basis and prepare reports documenting percentage complete for project milestones, issues and resolutions, action items, and all associated deliverables. BST software will be used to generate weekly reports to track current budget status and cost to complete for each component of the project. Weekly production meetings with the project team will be held to maintain a constant production flow and to quickly identify and mitigate any unforeseen problems. Constant communication combined with face- to-face meetings via TEAMS, WebEx or in person will be implemented to maintain the highest quality product and meet the project budgets and schedule deadlines. We will submit all work to the City only after our staff ensures that each deliverable meets the City’s standards and specifications. Maser Consulting will comply with jointly agreed procedures of a content management site for tracking progress and documents for the duration of this project. In addition, Maser Consulting will submit written bi-weekly status reports to the City. The final form and procedures of these reports will be established at project initiation. At a minimum these reports will include documentation of any product or document deliveries or submittals; % complete reporting for each task element; meetings held, planned, or requested, including minutes thereof; issues or problems that are encountered, need to be addressed, or resolved; invoicing and payment; and production goals for the next reporting period. All our field/office staff are aware that public roads can be one of the most dangerous work environments in the U.S. Our commitment to the safety of the traveling public, including bicyclists and pedestrians, and our staff is unequivocal. Maser Consulting has adopted the Behavior Based Safety (BBS) model as an enhancement to our existing safety program to live a Safety Culture at work and home. We are committed to observing best practices in the office and field to minimize risk potential to both our team and the traveling public. We commit to using remote sensing and mobile lidar scanning technology to stay out of travel lanes. All field activities will involve MOT certified personnel and will include a site‐specific safety meeting to review potential hazards and safety protocols. Each of our employees has the authority to “Stop Work” in the event a potential hazard is observed to discuss and implement a corrective action plan. We will provide traffic control design support and Temporary Traffic Control (TTC) assistance, as needed. Maser Consulting staff maintain Intermediate Section D, Page 7