RFP 21-03-01 Holiday Lighting and Decorations

Home Browse Search

City of Sunny Isles Beach | Request for Proposals No. 21-03-01 11 2.3 CONTRACT TERM AND RENEWALS This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, unless otherwise stipulated in the agreement; and contingent upon the completion and submittal of all required proposal documents. This contract shall remain in effect for an initial three (3) years; provided that the services rendered by the vendor during the contract period are satisfactory. Prior to, or upon completion of that initial term, the City shall have the option at its sole discretion to renew this contract for an additional two (2) one (1) year renewal terms. 2.4 PRICE If a Proposal is awarded a contract under this solicitation, the price shall remain fixed and firm during the contract term. Contractor shall be responsible for mobilization and demobilization of labor, permits, materials and equipment. Pricing shall include all labor, materials, supplies, equipment, subcontractors, insurance, profit and any other costs to provide the Services as noted in this Request for Proposal. 2.5 RATE AND RATE ADJUSTMENTS Prior to, or upon completion of that initial term, the City shall have the option at its sole discretion to renew this contract for an additional two (2) one (1) year renewal terms. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on changes in the following pricing index: Consumer Price Index (CPI), All Urban Consumers, All Items, Miami- Ft. Lauderdale area, in an amount not to exceed 3%. It is the vendor’s responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor’s request for adjustment should be submitted no later than ninety (90) days prior to expiration of the then current contract term. The vendor adjustment request should not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. The City reserves the right to reject any price adjustments submitted by the Vendor and/or to not exercise any otherwise available option period based on the proposed price adjustments. Any continuation of the contract beyond the initial period, and any option subsequently exercised shall be at the sole discretion of the City, and not a right of the vendor. Renewals shall be exercised only when such continuation is clearly in the best interest of the City.