RFP 21-03-01 Holiday Lighting and Decorations

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City of Sunny Isles Beach | Request for Proposals No. 21-03-01 12 Should the vendor decline the City’s right to exercise the option period, the City may consider the vendor in default, which may affect the vendor’s eligibility for future contracts. 2.6 MINIMUM REQUIREMENTS FOR AWARD Proposals will be considered only from vendors which are regularly engaged in such business as described in this package, with a record of performance for a minimum of three years, must have prior successful experience, the equipment, and the organization to ensure that they can satisfactorily execute the service. Proposer shall have a lighting crew trained and experienced in maintaining and restoring the holiday lighting systems, including LED lights sets. Award of this contract will be made to the responsive and responsible vendor who meets the minimum qualifications set forth in this solicitation. Additionally, Proposer shall maintain a 24-hour per day, 7 day per week call center with a primary and secondary point of contact during the Holiday Lighting Season, to which outages and other problems can be reported. The awarded proposer shall respond within eight hours by being on site at the designated area upon notification by the City or its designated representative of a request to address a reported problem. Proposer shall ensure that all City holiday lights and decorations are functioning by 5:00 p.m. each day during the Holiday Lighting Season. Additional requirements include:  Dates may change, due to weather or other circumstances, such as COVID-19, nonetheless vendor will not be considered if not available to meet needs for the dates below: o Installation of all lighting and décor by November 19, 2021 or prior, upon written approval from the City. Removal must be completed January 9th through January 15th, 2022. o For subsequent years, the awarded Contractor is required to have lighting installed by the week before Thanksgiving. o For subsequent years, removal of lights and decorations shall be done no later than the second week of January. 2.7 METHOD OF AWARD BASED ON DESIGN PROPOSALS Contractors will be evaluated by relevant experience, preferably with local government agencies, or non-profit organizations, successful past performance, vendor’s billing, price, and safety procedures in place. Vendor(s) shall be recommended for award either by location, group, or for the entirety of all bid items, as deemed in the best interest of the City. The City Manager may also reject all proposals received. Section 62-8 of the City Code provides that the City may consider the following:  The ability, capacity and skill of the vendor to perform the Contract.  The character, integrity, reputation, judgment, experience and efficiency of the vendor.  The quality of performance of previous contracts with the City and references.  The previous and existing compliance by the vendor with laws and ordinances relating to the Contract.