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accuracy and efficiency throughout the entire budgeting process. Another goal was finding better and <br />more effective ways for the city to communicate its budget, strategic plan, and capital projects, as well <br />as creating a digital budget book in an ADA -compliant format for state compliance. This will allow foi <br />greater transparency in line with the City Manager and the City Commission's goals. <br />Finance Director Tiffany Neely and Assistant City Manager Audra Curts-Whann met with the following <br />three vendors in January and February 2023 to evaluate their budgeting software solutions: <br />1. OpenGov <br />2. Questica (Euna Solutions) <br />3. ClearGov <br />It was determined after meeting with ClearGov that their personnel budgeting solution did not meet <br />the City's needs (i.e., it did not have position control) so this vendor was no longer considered in the <br />evaluation process. <br />After reviewing OpenGov and Questica, we felt that both were viable options; both software package <br />were competitive with favorable references. However, in the early part of 2023, Questica did not have <br />a digital budget book solution which we thought was important to have as an option for future <br />consideration so OpenGov was placed at the top of the list. <br />Due to the budget software not being budgeted and the short timeframe before the start of the <br />current budget season in April 2023, we decided to wait on proceeding with the budget software. <br />Once the budget was approved in September, we proceeded with scheduling refresher demos with <br />Questica (which introduced a digital book in late August) and OpenGov in September 2023. CIC <br />Derrick Arias, was included in the process to assess the software from an IT standpoint. <br />After the demos and IT assessments, OpenGov was selected as the vendor of choice for the followinE <br />reasons: <br />• OpenGov has a local representative who is very familiar with the City of Sunny Isles Beach arei <br />and demographics. This is important because we believe it will provide a personalized and <br />higher level of customer service. <br />• OpenGov has regular local user training forums which serves two purposes: to provide training <br />to users on new features and obtain user feedback on how to make the software better. We <br />attended their user forum in Fort Lauderdale on 12/12/22 although we were not a current <br />Item Number: 10.0 <br />