Reso 2026-3946 - Laserfiche WebLink

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Docusign Envelope ID: AB158799-C7BC-4838-B581-OC84CDE5OB97 City of Pembroke Pines The City shall reserve the right to add or reject specific products or require upgrading of product quality in connection with the services provided at the City's discretion. Any product offered must be fresh and unexpired (sold by date) when delivered and stock must be rotated on a regular basis to maintain a fresh supply and avoid outdated products. Consideration should be given to those products offering adequate packaging to prevent aging, hardening or other similar deterioration of merchandise quality. The snack machines should be large capacity machines with up to 45 selections and 800 total products. Vendor(s) shall specify the size of equipment bid. Final determination of selected unit(s) shall be made by the City. It is the intent of the City to have neat, clean and attractive machines in proper working order. The City shall reserve the right to determine what shall be acceptable in terms of the aesthetic value (neat, clean, attractive, and serviceable) of the vending machines to be installed in City facilities. Specific machines shall be upgraded to provide a greater selection or quantity at the same price and terms set forth during the term of the Agreement whenever the City determines a greater customer selection is appropriate. 1.3.2 DELIVERY, INSTALLATION AND OPERATION The machines shall be delivered, installed, and placed in operation at all locations awarded after notification of award according to City provided location list and installation schedule. All delivery, installation and removal charges shall be borne by the successful Vendor. Vending equipment shall be installed to present an attractive, movable, flush front, matched uniform configuration. Equipment shall be secured to provide for safe, secure operation, and to prevent tipping or shifting, including cages for outside locations. The successful Vendor is responsible for maintenance, upkeep, and repair of all machines. Maintenance includes periodic preventative and routine checks and same day service for repairs and any malfunctions. If equipment repairs cannot be made on site, and downtime is determined (by the City) to be excessive, the Vendor may be requested to replace the equipment with a loaner unit until repair can be completed or a permanent replacement is provided by the Vendor. The continuous, uninterrupted, satisfactory operation of these machines is a vital factor. Successful Vendor's performance in maintaining this operation will be closely monitored. Lost, stolen or damaged equipment shall be replaced or repaired (as applicable) at no cost to the City. 1.3.3 RESALE PRICING The Vendor agrees that prices charged for vended merchandise will be as stated in the Vendor's Proposal, or as negotiated in the Contract between the City and the Vendor. Prices are to remain firm for the initial two (2) years of the contract. Prices offered and accepted by the City may be subject to adjustment for extension terms only. Such RFP # RE-24-04 SECTION 1- INSTRUCTIONS Page 8