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Bid Title: Motor Coach Transportation The School Board of Broward County, Florida 7. DRIVERS -CHARTERED: Bid No. FY23-029-1 Page 12 of 26 a. All drivers for FMCSA carriers must have a current commercial driver license and proof of such must be available upon request by the School Board of Broward County, Florida Purchasing Department. b. There shall be no drivers used to fulfill these contract requirements that have suspended or revoked driver licenses. c. Proof of current Department of Transportation requirements for medical and drug -testing compliance must be available upon request by the School Board of Broward County, Florida. d. Drivers must drive in a careful and prudent manner, exercising at all times the highest degree of care, and observing and complying with all rules of the road and traffic regulations. e. Drivers assigned to the School Board of Broward County receive a background screening in compliance with the Jessica Lunsford Act before the drivers are assigned trips. (See General Condition 54). f. Drivers' failure to wear or do not have an ID will result in cancellation of trips at Awardee's expense. g. Employees shall be required to dress neatly, without vulgar or otherwise offensive apparel, commensurate with the location and types of tasks being performed. h. A non-smoking policy shall be in effect. The District requires that no smoking be permitted on any buses transporting students. i. The vendor shall make sure that every employee on the vendor's work force is provide an identification badge. 8. PROCEDURESISCHEDULING: Schools/departments will contract with the transportation companies approved through the bid process. Schools/department will operate under the following procedures when ordering contracted transportation services. Transportation companies agree to follow the procedures by responding to the bid. a. Transport students on field trips daily and/or on weekends in and out of the county. b. The school/department will prepare an itinerary and email or fax to the vendor. c. The vendor will provide a quote for the cost for each trip to the requesting school/department d. The school/department will, upon acceptance of the quote, either enter a requisition which will be processed by the District Purchasing Department into a purchase order which will dispatched to the vendor or, issue an Internal Account Purchase Order to the vendor. e. Receipt of a purchase order will be binding on the vendor to provide services as stated. The Purchasing Department and school/department reserves the right to adjust the amount of the purchase order for services not rendered. f. The vendor will accept cancellations made by the school/department up to five (5) business days prior to the date of trip with no penalty to the school/department. Thereafter, if the school/department cancels bus transportation less than five business days before the date of the trip, the school/department will forfeit 15% of the total cost of the trip. • Awarded vendors will not charge a processing fee for the issuance of any refunds. • In the event the awarded vendor is required to provide a school, department, or employee a refund for a canceled trip, it agrees that it will not offer a credit for future services as a substitute for a refund. Awarded vendor agrees to provide the school, department, or employee a refund in the same form of payment as the original payment made to the vendor. • Awarded vendor agrees that it will not delete or add any terms or conditions in individual agreements with a school, department, or employee that conflict with the terms of the General Conditions and Special Conditions. In the event of any conflict or ambiguity between the terms of the General Conditions and Special Conditions with an individual agreement with a school, department, or employee, the awarded vendor agrees that the General Conditions an Special Conditions shall control. PRICE PROPOSAL: Price offered by the Bidder(s) shall include, but not limited to, all equipment, drivers, services, insurance, fuel charges, transfer rates, tolls, parking fees and any other expenses required to fulfill the requirements of each trip or route. Pricing submitted shall be a single cost per item Multiple pricing shall disqualify bid item. SBBC will not pay any additional cost(s) above Awardee's bid price except for (OVERNIGHT NIGHT STAY ONLY -driver's lodging, meals and gratuity) and any other expenses required to fulfill the required of each trip. Awardee(s) shall be compensated at the applicable contracted price(s), as indicated on the BID COST SUMMARY SHEET(Attached as a separate spreadsheet) BID SUMMARY (PRICING) SHEET: Complete the attached Excel spreadsheet "Bid Summary Sheet" electronically. If a correction is needed to the Excel spreadsheet, contact the Purchasing Agent as soon as possible. Do not try to re-create or alter the spreadsheet. No handwritten summary sheets will be accepted. The Excel Spreadsheet contains Two (2) tabs. The Excel spreadsheet indicates the specific cell that will be used for award purposes. The following is a list of the tabs contained in the Excel spreadsheet and screenshots: TAB 1 - COMPANY REPRESENTATIVE: Supply requested information in the included "Bid Summary Sheet" with the contact information. TAB 2 — PRICING Broward County Public Schools Is An Equal Opportunity/Equal Access Employer Page 12