Reso 2026-4018 - Laserfiche WebLink

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WHEREAS, the Contractor has submitted a quote for the labor to be performed related to the Products and Services (the "Statement of Work" or "SOW"); and WHEREAS, payments from the City will be made and processed through the Vendor who will in turn pay the Contractor for the work related to the Products and Services; and WHEREAS, pursuant to Section 62-13(I) of the City's Code of Ordinances, purchases made through intergovernmental cooperative purchasing arrangements or purchasing consortiums organized as a corporation not for profit whose members are governmental entities, provided that such cooperative purchasing arrangements or consortiums provide for a competitive process to select a vendor are exempt from the bidding requirements of Chapter 62 of the City's Code; and WHEREAS, the City Commission wishes to ratify the expenditure of budgeted funds with the Vendor, in an amount not to exceed One Hundred Ninety -Nine Thousand Twenty -Two Dollars and No Cents ($199,022.56) for Fiscal year 2025-2026; and WHEREAS, the City Commission wishes to approve a three (3) year Lease Purchase Agreement with the Vendor to provide the desired Products and Services for the remaining balance in an amount not to exceed Three Hundred Ninety -Eight Thousand Forty -Five Dollars and Twelve Cents ($398,045.12), for a total expenditure amount not to exceed Five hundred Ninety - Seven Thousand Sixty -Seven Dollars and Sixty -Eight Cents ($597,067,68), which includes lease interest in an amount not to exceed Ten Thousand One Hundred Ninety -Four Dollars and Seventy - Two Cents ($10,194.72), attached hereto as Exhibit "A"; and WHEREAS, the City Commission wishes to approve the SOW with the Contractor to perform the labor related to the Products and Services, attached hereto as Exhibit "B". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Ratification of Expenditure. The City Commission hereby ratifies the expenditure of budgeted funds with the Vendor for the Products and Services, in an amount not to exceed One Hundred Ninety -Nine Thousand Twenty -Two Dollars and Fifty -Six Cents ($199,022.56) for Fiscal Year 2025-2026. Section 2. Approval of Lease Purchase Agreement. The City Commission hereby approves the Lease Purchase Agreement with the Vendor for the Products and Services, in an amount not to exceed Three Hundred Ninety -Eight Thousand Forty -Five Dollars and Twelve Cents ($398,045.12), attached hereto as Exhibit "A". Section 3. Approval of Statement of Work. The City Commission hereby approves the Statement of Work and Addendum with the Contractor to perform the labor related to the Products and Services, attached hereto as Exhibit "B". @BCL@F01751BF Page 2 of 3 427