2015-0219 Regular City Commission Meeting

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Summary Minutes:Regular City Commission Meeting February 19,2015 City of Sunny Isles Beach,Florida 7C. An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida.Amending Chapter 62 of the Code of Ordinances to Clarify that Contracts for Professional Services Within the Threshold Amounts for Professional Services Governed by Florida Statutes §287.055 (The "Consultants Competitive Negotiations Act") Shall Not Exceed S25,000.00 Unless Approved by the City Commission; Providing for Severability; Providing for Inclusion in the Code; Providing for Repeal of Conflicting Provisions; Providing for an Effective Date. Action: City Clerk Hines read the title, and City Attorney Ottinot reported that this is a housekeeping item. Currently Section 62-13 provides that contracts for professional services are exempt from competitive bidding, except for contracts of more than $10,000. This Ordinance amends Section 62-13 to conform to the threshold amount of$25,000 for approval by the City Commission. Public Speakers: None Commissioner Aelion said that this was part of the presentation by Finance Director Curts- Whann at one of the workshops where she gave rationalization as to giving,an exception to certain contracts that may be intergovernmental collective bargaining, it was not fully addressed. He also thinks the ceiling should be defined for all concerned and for clarity and transparency that a certain amount should be sought. If an amount higher than$25,000 then he would suggest a $50,000 max limit inclusive of those exceptions be approved by the Commission and not just something left for the City Manager's office. City Manager Russo said in further clarifying what Commission Aelion is saying,we had this discussion on bidding items that will be brought back as routine annually. At the beginning of this Fiscal Year we brought back a number of items through the Finance Director but we were re-authorizing the amounts for the year on what would really amount to routine things. They are not utilities but we use that as an example,the authorization on the repairs to buses, on tires,there was a number of things that are done through the collective bidding process or the consortiums or State contracts. For example, things we do on an annual basis where we budgeted specific amounts that we could give authorization to the City Manager to re- approve those kind of things. Mayor Scholl said what he is hearing is Commissioner Aelion's issue is a separate issue but Commissioner Aelion can take that issue up with the City Manager and the Finance Director and then it can come back to the Commission. Commissioner Aelion moved and Vice Mayor Gatto seconded a motion to approve the proposed Ordinance on first reading. The motion was approved by a roll call vote of5- 0 in favor. Second reading, public hearing will be held on Thursday,March 19,2015, at 6:30 p.m. Vote: Commissioner Aelion yes Commissioner Goldman yes Commissioner Levin yes Vice Mayor Gatto yes Mayor Scholl yes 14