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a ��' ,CITY OF SUNNY ISLES BEACH J•� ( ;18070 Colhns`Avenue ' Sunny Isles Beach Flonda,33160 SVNNT,Jr f\ • 305 942.0606 o '\ I� � t =,� °ti ` • 9 ��< wwwsibfl not '�r� '� ��. '+� • a 'r c �1f •:.,I0 O 1.'4 Of SUN Pa The system must be capable of restricting supervisor access to a specific group of assigned employees; supervisor should be able to correct a timesheet for any employee within their assigned area of responsibility, with notes of explanation for the change (3.3.5). Included: I Not Included: ❑ Comments:Yes,system has very configurable security based on user Roles(user, Supervisor, Payroll Clerk,etc.)and Ranges (typically based on the City's Budget structure). Supervisors will only be able to view/edit timesheets for employees within their assigned Range,with a full audit trail of all changes made including original value, new value, date/time, and who made the change. The system must allow supervisors to review and approve each individual timesheet. The City prefers not to have"mos approvals (if in system, can it be blocked?)—review and individual approval is desired. Included: Not Included: ❑ Comments: Yes,the default system behavior is that timecards, leave request, etc. must be reviewed/approved individually by each approver in the workflow(employee, Supervisor,etc.).The ability to"mass"approve timecards can easily be blocked through configurable Role and Range security assignments. The system must allow for programming of adequate"payroll rules"to enforce standard timekeeping, shift 11, and pay policies. Included: y Not Included: ❑ Comments:Yes, IntelliTime easily handles all complex"payroll rules"without any customization;examples include weighted OT, call-in minimums, shift differentials, comp payouts, stipends, these are not a limitation. Many vendors claiming to support configurable rules actually provide a set selection of"cookie cutter"rules that may not match City policies without expensive customizations. In IntelliTime even the most complex pay and scheduling rules are 100% configurable without programming. The system should have employee scheduling functionality (3.3.7), along with citywide holiday scheduling (i.e. the calendar of holidays should be programmable by employee group (full-time, part-time) to prevent incorrect time entry by employees). Included: 4/ Not Included: ❑ Comments:Yes we support unlimited employee schedules of any pattern including variable days on/off,variable start/stop times, cross-midnight shifts,cross-pay period shifts, multiple locations with our"Tours"feature, variable days before the pattern repeats,etc. We also support unlimited Holidays and multiple Holiday Calendars,so maybe Hourly staff observe Christmas on Sunday the 25th, but salaried employees observe Christmas on Monday the 26th.All schedules/holidays are easily configured without programming. e City of Sunny IslesBach I Request for Proposal No. 16-04-03