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CITY OF SUNNY ISLES BEACH • 18070 Collins Avenue. .. •Sunny Isles Beach; Florida 33160, ,�""`"a fir. 305.947.0606 f l '` vnvwsibfl.net -1 • 'o t .k off 47 0 r'n or sutra�� The system should have the capability to retain data for inactive or terminated employees/volunteers; it should not limit access to employee time sheet historical data, but should prevent data changes to closed/paid periods which have been exported to the ERP and finalized. Included: V Not Included: ❑ Comments: Yes,the default system behavior is to prevent changes to data from past pay periods that has been finalized. We do have an online Prior Period Adjustment form for making changes to closed pay periods with full audit trail.All historical data remains available for viewing/reporting indefinitely at no extra cost to the City. The system must provide the ability to export all reports and data to multiple formats (Microsoft Excel .xls (mandatory), Adobe .pdf, Text .txt) Included: V Not Included: ❑ Comments:Yes,over 80 standard reports can be viewed/printed directly in browser as PDFs or exported as .xls or.csv files to Office applications.Ad-hoc reports created in the included Analytics module are exportable as Excel-friendly .csv files, and we also provide full system read-only database views for use with 3rd party reporting tools such as MS SQL Server Reports. The system must provide a reporting functionality that will contain a useful number of standard reports, and the ability to generate those reports through multiple criteria filters; it is desired that the system contain a query tool for ustom queries and reports. Included: Not Included: 0 Comments: Yes ystem includes over 80 standard"canned"reports with very flexible search and sort criteria so many reports effectively function as several reports-in-one.We also include our Analytics module for ad-hoc reporting on almost all employee fields jn the system,with the ability to save custom search profiles for re-use and to export the data as .CSV files to Office applications. The system must provide adequate security to restrict employee, supervisor access (3.3.5) appropriately to their respective information and/or assigned employees; must allow for quick security changes when employees,to inate to prevent access. Describe your system security capabilities. Included: Not Included: 0 Comments:Yes, highly configurable system security based on user Roles (user, Supervisor. Payroll Clerk,etc.)and Ranges(typically based on your budget structure). Roles restrict access to system functions,and Ranges restrict access to employee data; so a Police Supervisor will only have access to Supervisor system functions and Police employee data. Authorized users can lock employees out of the system immediately with our"Suspend"check box in the Employee Information screen. 110 City of Sunny Isles Beach I Request for Proposal No. 16-04-03 25