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Summary Minutes:Regular City Commission Meeting June 16.2016 City of Sunny Isles Beach.Florida <br /> 1. 50% of the $10,000.00 charitable contribution (i.e. $5,000.00) shall be used for <br /> administrative costs and salaries. This means total compensation/salaries shall not exceed <br /> $5,000.00; <br /> 2. The remaining 50%of the $10,000.00 charitable contribution(i.e. $5,000.00) shall be used <br /> for program administration costs and expenses not related to salary or any other form of <br /> compensation; <br /> 3. The $10,000.00 charitable contribution shall be contributed quarterly (i.e. $2,500.00 per <br /> quarter)initially,with additional funding upon request and approval of the City Commission; <br /> 4. In addition to the monetary donation, the City will continue to provide Social Seniors <br /> marketing information in official City publications, as available; <br /> 5. Social Seniors shall promote City events and programs at all Social Seniors organized <br /> functions as approved by the City; <br /> 6. Social Seniors shall provide residents of the City with special pricing or discounts for events, <br /> and all other non-residents shall pay full cost of programs; <br /> 7. Social Seniors shall provide meeting notices and detailed information of all Social Seniors <br /> events and programs to the City so as to assist in marketing Social Seniors events,however, <br /> all ticket/payment requests will be directed to Social Seniors officers; <br /> 8. Social Seniors shall name the City as a financial sponsor in all Social Seniors materials; <br /> 9. Social Seniors shall be permitted to use certain City facilities based on availability; <br /> 10. On a semi-annual basis, Social Seniors shall provide a complete roster of members with each <br /> member's name, address and phone number listed; <br /> 11. Social Seniors shall provide the City with the following documentation from the prior <br /> quarter, in advance of issuance of any quarterly(or otherwise) charitable contribution from <br /> the City: <br /> a. Meeting notices and minutes of any Social Seniors 501(c)(3) Board meetings held; <br /> b. Copies of receipts provided to guests for all cash payments for events(receipts shall <br /> be pre-numbered to facilitate proper tracking); <br /> c. Report detailing the use of funds, as well as the corresponding bank statements and <br /> bank reconciliations; <br /> d. Vendor invoices and corresponding check copies stating purpose for all vendors paid; <br /> e. Copies of all cancelled checks. <br /> 7 <br />