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. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~~~/<, m it:" ~ I!l ~"'?? '/'vE~~ utilizing the Scope of Work developed by the Florida Department of Transportation. This Scope has been reviewed by numerous FEMA experts and approved by the Federal Highway Administration for first pass debris removal on Federal Aid roads. Mr. Frank Day, P.E., Project Manager, coordinated the development of this Scope when he served as the Statewide Emergency Management Coordinating Officer for the Florida Department of Transportation and oversaw the reimbursement of approximately 2 billion dollars in federal reimbursement. The contractual language has steadily been revised to reflect the findings of numerous federal audits and changes to federal policies. The Metric team will coordinate development of the RFP for Debris Removal and Disposal with the City of Sunny Isles Beach to ensure compatibility with the FEMA approved Debris Management Plan. We will also recommend aggressive contractor performance expectations, reflecting the need of residents to experience a return to a sense of normalcy and expedite the economic recovery of the area. Our team will ensure that any contract for Debris Removal and Disposal contains the following provisions: RFP GUIDEliNES All payment provisions must be based on unit prices. No payments may be based on time and material costs unless limited to work performed during the first 70 hours of actual work following a disaster event. Payment will be made only for debris that FEMA determines eligible, referencing FEMA regulations and Public Assistance fides and fact sheets. An invoice provision requiring contractors to submit invoices regularly and for no more than 30-day periods. A "Termination for Convenience" clause allowing contract termination at any time, for any reason. A reasonable limit on the period of performance for the work to be done. A subcontract plan including a clear description of the percentage of the work the contractor may subcontract out, and limiting use of subcontractors to only those the City approves. The preference that the contractor use mechanical equipment to load and reasonably compact debris into the trucks and trailers. The requirement that the contractor provide a safe working environment, including properly constructed monitoring towers. Option of a unit price for extracting from ground and removing FEMA-eligible stumps (only for stumps with diameters larger than 24 inches, measured 24 inches above the ground, and with 50'10 or more of the root ball exposed), or including all stumps in the unit price. Requirements that all contract amendments and modifications be in writing. >- Requirement that contractor obtains adequate payment and performance bonds and insurance coverage. ,. ,. ,. ,. ,. ,. ,. , , ,. , , , The Metric team will supply this Request for Proposals to all potential debris haulers, review the submittals received, and make a recommendation to the City for awarding a contract. Based on our previous dealings with debris contractors, we will ensure that the City selects the most qualified service provider for any debris removal project. Debris Removal Management Services In accord with the City's FEMA approved Debris Management Plan, the Metric team will provide the necessary staff, on site and in satellite locations, equipment, training, and all other necessary items to provide the City complete management of emergency generated debris removal and disposal. Metric Engineering, Inc. processed over 100,000 paper tickets during the 2004/2005 Hurricane Season. This was unquestionably a very tedious process. However, Metric used the experience gained during the season to develop a system that would make the overall debris collection process more efficient. This evolved into Metric's Automated Debris Management Solution™ (ADMSTM). Page 5