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. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . r ".. ~ I , " .--- '"' Project Administration and Presentations Final documentation will be made up of the following subtasks: . Organize one pre-construction meeting for Heritage Park . General project management . Task meetings . Public presentations and meetings !J Final presentation to the City Commission and other related agencies Organize One Pre-Construction Meeting for Heritage Park Kimley-Horn will organize one pre-construction meeting for Heritage Park project. If funding sources delay a portion of the project, such as the garage, discussion of subsequent pre-construction meetings will be negotiated with the City of Sunny Isles Beach. The locally based project team will work out of Kimley- Horn's Miami Beach office, just 10 miles from the project site. Kimley-Horn will dedicate a consistent project team throughout the duration of this contract. Task Meetings Bi-weekly team meetings with the design team and the City are critical to maintaining the budget and timeline. Jack Perry will facilitate all such meetings and be available on a daily basis to address concerns and receive requests and information regarding this project. Quality ControVQuality Assurance Kimley-Horn will have primary responsibility for quality control and it will be carried out to the level appropriate for the size of this project. We will translate the City's scope of services and other contract requirements into an internal team quality control/quality assurance (OC/OA) work plan to identify: . What is going to be reviewed . Who is going to perform the reviews . When the milestones occur that require reviews or input UZ290066.07-Q Heritage Park & Parking Garage.qxp 192007 Kimley-Horn and Associates. Inc. ~~, ~;!.; ./... . How many hours or dollars are budgeted for quality control . Adequate time for reviews by the team, agencies, City staff, and any subsequent response Other responsibilities will include: communicating the above documents to the project team; holding a project kickoff meeting; holding project meetings; documenting project activities/decisions; conducting project reviews (in some cases by selected peer groups); updating client communication regularly; performing project closeout activities; and assuring contract compliance. No milestone submissions will be accepted from team members without having first completed their own internal quality control review. In addition, no milestone submissions will be submitted to the City or Government Agency without a Kimley-Horn quality control review. All documentation related to quality control reviews will be retained and scanned for future reference. Public Presentations and Meetings Jack Perry and our partners, Ric Katz and Kobi Karp are no strangers to public presentation. Jack, Ric, or Kobi will lead all community meetings and presentations to City boards, as well as the City Commission. Resource Availability Using our in-house computer network, Kimley-Horn's proactive management system forecasts our workload over a six-month period and is used to detail every project's personnel needs and determine each staff person's availability. This system ensures that sufficient staff and effort-hours are available to meet project schedules. We can assure you that the staff members selected for the team are available to work on this project and are in an excellent position to handle the workload of any resulting assignments. Our subconsultant and special resources firms are also firmly on-board and ready to start working on this project. lJ I~ G ~-n Kimley.Hom ~_U and Associates, Inc. 3-4 URBAN RESOURCE GROUP