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service and /or skill); • Past Performance (including the quality of performance of previous contracts); • Recent, current and projective workloads (including whether the provider can perform the contract within the time specified without delay or interference); • Fee proposal • Association with Sunny Isles Beach firm • Demonstration of legal capability • Demonstration of Experience and ability to use bidder in the future 15 points 15 points 10 points 15 points 5 points 10 points 10 points 8. Peformance. The bidder, upon award of any contract shall ensure that all items supplied and /or work performed, comply with federal, state and local laws rules and regulations as well as the terms of the contract. 9. Process. Bidder, upon award of the contract shall be responsible for management and organization of all public hearings and meetings with City officials, citizens' and business groups or other organizations as applicable. Any and all meetings will be at no additional cost to the City. 9.1 Non - award. The City reserves the right in its sole and absolute discretion to reject any and all bids to cancel and withdraw this Invitation to Bid at any time. 9.2 The City reserves the right to award any contract to any bidder which it deems to offer the best overall service and be the most responsible responsive bidder thereby the City is not bound to award any contract based solely on the lowest quoted price and no contract is created until it is signed with the approval of the City Commission. The City, in its sole and absolute discretion, also reserves the right to negotiate separately with competing firms as it deems to be in the best interest of the City and as permitted by law. 9.3 In the event the lowest, most responsive and responsible bid for a project exceeds available funds, and the City Commission does not make available additional funds, the City Manager is authorized, when time or economic considerations preclude re- solicitation of bids, to negotiate an adjustment of the bid price as long as the scope of work is not changed with the lowest, most responsive and responsible bidder, in order to bring the bid within the amount of available funds. Final negotiation shall be in written form as approved by the City Manager. 9.4 One Response. If only one responsive bid or proposal for commodity or contractual service is received, in response to an Invitation for Bid/Proposal, an award may be made to the single Bidder/Proposer, if the City Manager finds the price submitted is fair and reasonable, and that other prospective bidders had reasonable opportunity to respond, or there is not adequate time for re- solicitation. Janitorial Services Bid Page 4 of 10 City of Sunny Isles Beach 17070 Collins Avenue, Suite 250 Sunny Isles Beach, Florida 33160 (305) 947 -0606 Phone (305) 949 -3113 Fax