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~ - I . ! , ; . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v j~~ ~~? Florida DEP - Department Penn it to Construct Extension of of Health Water Main 30 days Miami-Dade Fire Compliance with Fire Protection Department Requirements 15 days Permit of Water Extension Miami-Dade DERM (Verification of DOH Approval) 7 days Environmental and Florida DEP NPDES 30 days Dewatering Miami-Dade DERM Class V (Dewatering Permit) 60 days 3.4 Managing Contractors Submittals and RFl's Construction administration procedures are office administration activities related to the project construction. A representative of BCC will be available for all construction related matters, and this person will have the authority to make decisions on behalf of the design team. The following is a list of the administrative procedures performed, followed by a short description of the task. 1. Pre-eonstruction eonferenees, when an initial Notice to Proceed is issued. This allows the contractor a set period of time- usually 30 days- to finalize the construction schedule and obtain all permits. A final Notice to Proceed is issued once the permits and schedule are ready and approved by MDW ASD. 2. Weekly Meetilll!:s are set up to review the status of construction progress, submit shop drawings, clarify documents and discuss construction issues. 3. The following support documents are sent to the City's Project Manager who may consult with BCC, before responding to the request. All transactions are logged. Documents processed will include: RFI's, Change Orders, Request for Proposal's and Field Orders 3.5 Construction Contract A project's close-out phase is often overlooked in the execution of the project. Project teams usually move on to the next engagement, and the City is left with completing the final deliverables and financial obligations. In some cases, the project close-out can have serious .financial considerations. related to issues of contract and schedule closeout. When a project is approximately 90% complete, BCC's Engineers will contact the Contractor as well as the City's Maintenance Staff to schedule a Preliminary Field Inspection. Although this inspection may not be a requirement of the contract documents it is suggested in the spirit of cooperation with the contractor to insure a more timely and problem free final inspection. The purpose of the inspection will be to review the project and determine if the project is sufficiently complete to warrant a final inspection.BCC will schedule a Final Inspection within 7 days of the Contractor notifying the City that the project is presumptively complete. During this inspection a punch list will be prepared for any work found unsatisfactory in whole or in part. A copy of the punch list will be provided to the Contractor with the indication that the work so noted must be completed before the job will be accepted. The Contractor will also be notified that the punch list should not be construed as a "final list". Once all punch list items are completed a Final Inspection will be scheduled. Contract closeout will also include reconciliation of any outstanding unpaid estimates, review of the required contract documents, submittal of the appropriate records including "As-Built" Plans to the City for records retention. 7300 N Kendall Drive I Suite 660 I Miami. Florida 33156 t. 305.670.2350 Page 6 of 14