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<br />o <br /> <br />o <br /> <br />o <br /> <br />Formalized quality control procedures are applied to each project to ensure documentation procedures <br />are properly and fully implemented and to ensure conformance to project specifications. All personnel, <br />including employees, subcontractors, and suppliers are subject to the provisions of the QC Program. For <br />each project, a Quality Control Plan is specifically developed to detail the QC organization, individual <br />responsibilities, monitoring procedures of activities and subcontractor activities, documentation <br />requirements for Ceres personnel and all subcontractors, control phases or procedures, and identification <br />and correction procedures for non-conforming activities. The remedies for non-conformance include <br />termination. Exceptional quality control of each project promotes efficiency and avoids investigation and <br />other potential losses. <br /> <br />Invoicing <br /> <br />Ceres can provide invoices to the City on a bi-weekly or monthly basis. With each invoice, appropriate <br />documentation shall be provided relating to the services provided during the invoice period. <br />Documentation shall meet the City requirements and the federal requirements for funding and <br />reimbursement purposes. Ceres will provide technical assistance to the City in the completion of claims <br />filed to FEMA or other agencies for funding and reimbursement. A documentation team will be assembled <br />from representatives of quality control and accounting. This team will assist the City throughout the <br />invoicin and reimbursement rocess Ion after the work has been com leted. <br /> <br /> <br />. MeeUExceed City <br />Requirements <br />. MeeUExceed <br />Federal <br />Requirements <br />, <br /> <br />I <br /><Cl/n preference of client <br /> <br />Final Report (Detail Description) <br />. All Debris Management Activities <br />- Total Volume <br />- VolumefType <br />. Final Disposal Location <br />- Volume/Location <br />. Total Cost Invoiced to Ceres Client <br />. Additional Information U on Re uest <br /> <br />Finalized Upon Client Approval <br />I <br /> <br />~ <br />.., <br /><> <br />~I <br />OJ <br />a: <br />OJ <br />u <br /> <br />I <br />"The final report that you submitted...impressed <br />even our FEMA Public Assistance Coordinator." <br />-Director of Public Works/Ceres Client <br /> <br />T <br /> <br />"' <br /> <br />Reimbursement Assistance <br /> <br />Ceres is trained and experienced in providing the necessary documentation and assistance toward the <br />preparation of reimbursement claims (Project Worksheets for the City. If needed, Ceres will provide the <br />City with turnkey services or guidance and technical <br />assistance to ensure proper preparation and <br />submittal of claims for reimbursement and other <br />available funding. Ceres' careful attention to <br />documentation and strict quality control procedures <br />will aid in the acceptance of a claim for reimbursement. <br /> <br />Program Management Assistance <br /> <br />Ceres is experienced and trained to provide all of the following services to the City: <br /> <br /> <br />. <br /> <br />Project Worksheet (PW) writing <br />Assistance with estimating debris volumes for Initial Damage Assessment (IDA) report <br /> <br />. <br /> <br />CgRB~S <br /> <br />Tab D Technical Information <br />Section D.1 Debris Management Operations Plan <br />Page 15 of 17 <br />