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City of Sunny Isles Beach RFP 18-04-02 Disaster Debris Management and Disposal Services 0 number of loads hauled, equipment utilization, and a briefing of the course of the day describing any problems that arose and solutions implemented, and areas worked. The Foreman will then turn in the reports for the day. The following topics will be discussed with the management team: • Changes in time for completion ▪ Changes in cost objectives for the project • Changes in operating policy • Changes in the technical specifications for the projects • Changes in methods • Changes in needs • Revised activity plan estimates ▪ Failure of suppliers or contractors to deliver on time • Reassessment of resource requirements on individual activities • Inability to utilize resources as planned • Unexpected technical difficulties • Unexpected environmental conditions • Scheduling needs • Performance of work per zone or region • Unplanned costs • Any problems or future problems pertaining to the project After the meeting is adjourned, the Project Manager (PM) will collect all the data. The next business day the data received and the daily reports will be entered into a computerized database. These reports will be evaluated by the Disaster Response Business Unit Director and discussed with the CEO and the PM. The data will be used in weekly reports that itemize costs per region and code and weigh them towards the projected costs and schedules of the project. These reports will be submitted weekly to corresponding i company divisions along with reports submitted to the City. It will be the responsibility of the PM to utilize i the minutes of the daily meeting and the information from the reports to make daily assessments of the schedules of each individual crew. The PM will also have daily meetings with the City regarding performance and schedule issues of the project. This meeting will cover the customer needs of each zone, projected costs and scheduling of assigned zones, priority of zones, and work to be completed. Geographic Area Management Every area has its own unique geographic characteristics that define the parameters of the response. An urban area, smaller municipalities, and rural areas offers different challenges to the successful completion of a disaster recovery mission. Traffic is always an issue that must to be addressed especially when working in and around waterways. Bridges are natural bottlenecks, and our experience has taught us, the less they are used during the transportation of the debris, the better. Ceres is always aware that our disaster recovery work is not the only thing utilizing the transportation system. Through the selection of strategically located DMS, our haul trucks should have minimal impact on these areas, as the haul zones are designed to keep the trucks working close to each DMS. In the successful completion of our Hurricane Katrina disaster recovery operation in Louisiana, we worked with all of these geographical characteristics and traffic never became an issue because the zone design and DMS locations worked together as intended. All impact sensitive areas, such as waterways, parks, forest land, and reserves will be dealt with in an environmentally appropriate manner. Debris Management Sites (DMS) Ceres will utilize the DMS identified by the City. In the event that additional sites are required, Ceres will work closely with the City to secure leasing agreements and permitting for additional facilities. The state or local environmental authority would be notified and the required information submitted by Ceres. Ceres will provide sufficient equipment and personnel to process, by burning (if allowable) or grinding, a minimum of 210 and up to 500 cubic yards of debris per hour per crew. Each DMS would generally include the following equipment: • 41) • One Grinder, either horizontal or tub (depending upon needs/specs), and/or Air Curtain Incinerator • Two Backhoes with grapples r,1-1 l. ENVIRONMENTAL Tab 8 Project Understanding and Technical Approach Section 1 Debris Management Operations Plan Page 8-11