CERES - Laserfiche WebLink

Home Browse Search

City of Sunny Isles Beach RFP 18-04-02 Disaster Debris Management and Disposal Services conformance to project specifications. All personnel, including employees, subcontractors, and suppliers are subject to the provisions of the QC Program. For each project, a Quality Control Plan is specifically0 developed to detail the QC organization, individual responsibilities, monitoring procedures of activities and subcontractor activities, documentation requirements for Ceres personnel and all subcontractors, control phases or procedures, and identification and correction procedures for non-conforming activities. The remedies for non-conformance include termination. Exceptional quality control of each project promotes efficiency and avoids investigation and other potential losses. Invoicing Ceres can provide invoices to = '_ the City on a bi-weekly, semi- Month 1 Month'2 ,Month a` Month 4 Months _". monthly or monthly basis. With �I . 1.' ,-!:i , ` each invoice, appropriate A 0 documentation will be Si-Weekly Bd6ng* . ; Strength Allows h`v c Continual Operation Iry , t ; provided relating to the ` °r . •` tit " ..s.A'"----L-----';-A''`_� ; , � ; ..�N Beyond 60 Day �."� services provided during the Monthly ing* - •.- " working Capital „.-'s invoice period. Documentation - �- , will meet the City requirements rpo�umentatio� ' • `^ — Project closeout. _ , and the federal requirements q . I.MeeUExceedCity�� *In preference of Brent ° i Requirements t Final Report:(Detail Description) for funding and,reimbursement Meet/Exceed. All Debris'ManagementActivities ' • Total Volume ,, ,.,a , °"r Ceres will provide Federar_ { v°l°mfr �' purposes. ILL Requirements I Ype technical assistance to the , . •Final Disposal Location -Volume/Location City in the Completion of "The final report that you submitted...impressed i Total Cost Invoiced to Ceres Client �' even our FEMA Public Assistance Coordinator" Addi•tional •Information Upon Request claims filed to FEMA or other —Director of Public Works/Ceres Client (Finalized Upon Client Approval) ;g agencies for funding and reimbursement. A documentation team will be assembled from representatives of quality control and accounting. This team will assist the City throughout the invoicing and reimbursement process long after the work has been completed. . Reimbursement Assistance 0 Ceres is trained and experienced in providing the necessary documentation and assistance toward the preparation of reimbursement claims (Project Throughout Ceres'history, no governing entity has been i Worksheets) for the City. If needed, Ceres will provide denied reimbursement for work Ceres has performed. l the City with turnkey services or guidance and technical assistance to ensure proper preparation.and submittal of claims for reimbursement and other available funding. Ceres' careful attention to documentation and strict quality control procedures will aid in the acceptance of a claim for reimbursement. Program Management Assistance Ceres is experienced and trained to provide all of the following services to the City: • Project Worksheet(PW)writing • Assistance with estimating debris volumes for Initial Damage Assessment(IDA) report • Expenditures eligible for reimbursement • Recovery Process Documentation • Recovery Process Oversight • Review of records system for applicability to federal and state requirements • Orientation and training of City personnel on documentation requirements • Claim documentation Project Closeout A final report will be submitted to the City upon project closeout. Ceres will prepare and submit a detailed description of all debris management activities including total volume of debris by type, final disposal locations and amounts of debris delivered to each, and total cost of the project invoiced to the City. Ceres will also supply additional information upon request of the City and understands that final project reconciliation must be approved by the City. 0 (. Tab 8 Project Understanding and Technical Approach E N V I R OrN MLLE N T A L Section 1 Debris Management Operations Plan Page 8-16