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0 for debris removal invoices corrections. Additionally, ticket ledgers will be spot checked <br /> for a truck certification haul (cubic yards). Load haul tickets will also be validated and <br /> spot checks for accuracy per ticket ledgers. <br /> • TDSRS Final Haul out to permitted disposal facility-final haul out ticket ledgers will be <br /> reviewed and reconciliation with actual disposal facility ticket ledgers to identify any <br /> discrepancies between debris quantities hauled and disposed. Spot checks on final haul <br /> out tickets and disposal tickets will be performed for accuracy and per FEMA <br /> compliance. <br /> • Additional Debris Removal documents to be reviewed and validated include the <br /> following: <br /> -Truck Certifications and Truck Certified Cubic Yards <br /> -Maps and or streets of Emergency Roads clearing <br /> -Debris Removal Progress maps and priorities per City Debris Management Plan <br /> -Photos and GPS locations <br /> -TDSR permit- Baseline report and TDSR closure report. <br /> Leaners, hangers, and stumps, - all leaner, hangers, and stumps will be documented per <br /> FEMA requirements and reconciled with Debris removal invoices, per contract cost items <br /> and per monitor logs data. DP&O will validate leaners, hangers, and stumps compliance for <br /> 1-EMA documentation including: photographs, GPS locations, quantities and sizes. <br /> All aforementioned reconciled and final Debris removal and monitor documents will be filed <br /> manually and electronically and submitted with FEMA Category A Project Worksheet <br /> Submittal Forms and separated per FEMA reimbursement dates 0-30 Days, 31-60 Days, and <br /> 61-90 Days or per Disaster Dates of reimbursement. <br /> 8.10.9 Operational Reports & Record Documentation <br /> The DP&O Project Management team will prepare and submit operational reports to the City <br /> representative(s) throughout the duration of the debris removal operations. Daily reports shall <br /> document the debris contractors' activities and progress from the previous day and shall be <br /> submitted by 10:00 a.m. to the City's Public Works Emergency Management Coordinator. Each <br /> daily report submitted will contain the following minimum information: <br /> • Contractor Name <br /> • Contract Number <br /> • Reports to delineate production rates of crews and their equipment, progress by <br /> area/number of passes performed and estimations of total quantities remaining in the <br /> present pass, time to completion, and daily cumulative cubic yards of debris removed, <br /> processed and hauled. This reporting is due no later than 10:00 a.m. the following <br /> business day. <br /> o Number of DP&O debris monitors assigned according to the number of debris <br /> 411 removal contractor vehicles. <br /> Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 <br /> 68 <br />