Disaster Program & O perations Inc.

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• Outstanding issues requiring resolution. • GIS mapping data updates and digitized reports • Data exports should be at least monthly and utilize Excel or another format acceptable to City. DP&O will review, reconcile and validate debris removal contractor(s) invoices prior to submission to the City for processing and payment. 8.10.10 Database Reporting Disaster Financial Management and maintaining separate Disaster accounting costs records is required by FEMA for federal disaster reimbursement and is one of the most important aspect of FEMA PA Program project compliance. FEMA recommends that an applicant should begin to record emergency response and disaster recovery actions before the President declares a disaster. Similarly, the Office of Inspector General confirms that an applicant accounts for FEMA project expenditures on a project-by-project basis according to federal regulations. Federal Grant Programs require separate grant management and maintaining separate accurate accounting of grant funds allocations and project records. DP&O will collect,audit,reconcile and ensure the accuracy and completeness of all debris removal data. This data and associated documentation will be digitized and stored in appropriate formats for use in the PA reimbursement process. All documentation and data produced by DP&O will be in compliance with the requirements of FEMA,FHWA and other applicable federal, state and local agencies. The DP&O- DCMS platform will provide the transfer of data to the City, this will include information on debris removal including, but not limited to: load ticket information, vehicle certification information, stump removal information, hanger removal data, and leaner removal information, and determination of pass status (i.e. push, first pass, second pass, and subsequent passes.) This data shall provide a record all information regarding a City facility and/or street address within the City. The data created by DP&O will be provided to the City at the conclusion of the event in a type and format per City's selection. 8.10.11 Payment Monitoring We have a history of satisfied clients that have come to rely on our abilities to complete projects within an established budget and ensure that other contractor costs are in compliance with their contract and fully reconciled to the work performed. We can accomplish this by our established, computer-based, cost control system. All labor, other direct costs and subcontractor costs are input into the system via labor time sheets,expense reports and subcontractor invoices. This information is then available to our staff as project reports guide the project manager in assessing the financial status of the project. These reports provide the project manager with the necessary information to identify cost variances and implement corrective actions. 411 Disaster Program &Operations, Inc. Request for Proposals Disaster Debris Monitoring No. 18-04-03 69