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410 essential part of the daily management team meeting and are a crucial part of the project <br /> documentation process. This will include amongst other items: Loads per hour, production and cycle <br /> time of trucks focusing on efficiency of operations and progress toward project outcomes. <br /> Page I 9 <br /> Experience with FEMA reimbursement <br /> KDF has many years of experience in successful FEMA reimbursement work and no client has ever <br /> been denied reimbursement for work KDF has performed. <br /> Our FEMA liaison officers are fully versed in this process, including FEMA documentation, eligibility and <br /> compliance and are available to provide as much support and assistance as required before, during and <br /> after the recovery process to ensure full reimbursement for our clients. <br /> All of our management team and our FEMA liaison officers have taken formal FEMA certified training <br /> and are also able to provide in-house training if required. <br /> Documentation <br /> Accurate documentation and reporting management are critical functions of each project, ensuring <br /> that the City of Sunny Isles Beach is provided with data required for receipt of federal funds. <br /> ® At KDF we have developed processes to ensure high quality documentation is captured and available to <br /> our customers. We utilize industry leading OCR software (optical character recognition software)which <br /> enables us to convert hand written/scanned printed tickets directly onto the KDF servers.This improves <br /> capture time and accuracy and can be used with our own or customer field tickets. At our initial <br /> meeting with the City of Sunny Isles Beach we will formalize our reporting and monitoring processes to <br /> ensure they meet the needs of both organizations and are established prior to project initiation. <br /> As part of this process daily progress and quality control reports will be submitted to you which specify <br /> the extent and achievements of the current day as well as the schedule for the next day. Reports will <br /> include, list of roads that were cleared, number of Crews to include level of equipment, daily and <br /> cumulative totals of debris removed by type, daily and cumulative totals of debris processed, daily <br /> estimate of hazardous waste debris segregated, cumulative amount of hazardous waste stored, number <br /> of hazardous trees and hanging limbs removed as well as current or potential issues highlighted with <br /> solutions and a schedule of work completed/work planned for the following day. Each daily report <br /> should give a clear snapshot of daily and cumulative progress of all deliverables of the project as well as <br /> a projected completion date. <br /> Invoicing is typically done weekly and can be scheduled to meet the City of Sunny Isles Beach <br /> requirements, bi-weekly/bi-monthly/monthly. Our invoicing team are experienced in federal <br /> 411 KDF Enterprises, LLC RFP Disaster Debris Management and Disposal Services 18-04-02 <br />